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For career centers

Run a career fair where every student finds the right employer - and you can prove it.

Guidebook replaces your printed booth guide with a live app: searchable by major, updated in real time, with engagement data you can actually use. Give employers post-fair data on which students viewed their profile. Track which booths got traffic and which ones didn't.

Trusted by leading career centers at top U.S. colleges

Why career fairs fall apart - and how to stop it

The printed guide was alphabetical. The room layout changed Wednesday morning. The 50 employers you moved upstairs, and the students who never knew there was a second floor.

Drop the printed booth guide

A searchable app filters by major, industry, or role. Students find the right employers in under 10 seconds,  not after wandering the floor for 20 minutes.

End the "where is booth 47" loop

Floor maps, booth numbers, and turn-by-turn directions live in the app. Update once, and every student in the venue sees it.

Every booth. Every major. One map.

"Guidebook is easy for us to use as staff and easy for students to navigate. It’s been a win-win, which you don’t always get when investing in new systems.”
Kings College Team
King’s College London

Key features designed for career centers in higher education

The career fair choice of leading American universities

Guidebook powers career fair programs at over 75% of the top 50 U.S. colleges. Career centers running 175-employer all-majors fairs in arena venues. Niche fairs with 30 employers in a student center room. Career summits and leadership conferences too. They all run here.

75%

of top U.S. colleges

175+

employers managed in a single fair

1 template

copied fair to fair, season to season

Every fair your office runs. One app.

The all-majors fair with 175 employers. The niche education fair with 30. The career summit for employers and faculty. The leadership conference your office also owns. Run all of them on Guidebook, copy the template fair-to-fair, and stop rebuilding everything from scratch.

Every booth, on a real floor map

The arena floor plan. The second-floor breakout rooms. The career summit ballroom. Every employer pinned to a real spot in the venue, with booth numbers and turn-by-turn directions. The marketing student stops asking "where is booth 47" and starts asking real questions.

From "get ready" to "stay close"

Get ready: employer profiles, resume prep, fair-day previews. On campus: real-time booth changes, employer cancellations, line lengths. Stay close: post-fair employer follow-up reminders, application links, summer-internship nudges. The career fair becomes a career conversation, not a Saturday afternoon.

See which fairs actually worked

Average time in app. Items tapped per session. Comments and likes on employer profiles. Which majors showed up, which employer profiles got dwell time, which booths students never reached. Build next year's pitch to employers on data, not gut feel.

Leading career centers partner with Guidebook

The University of North Florida

The University of North Florida

The University of North Florida

Supporting three distinct career fairs, Guidebook helps the University of North Florida provide students with a streamlined experience tailored to each event’s audience. The career fair event app serves as a one-stop shop for employer details, including company websites, job opportunities, and contact information. Premium employers gain extra visibility through sponsor ads, while interactive maps make navigating the exhibit hall easy for attendees. Students can also save favorite employers and take notes, ensuring they stay organized and prepared for follow-ups after the event.
The University of North Florida

CIVSA

CIVSA

CIVSA

CIVSA hosts 600+ attendees at its annual conference. Before Guidebook, each attendee received a 60-page book with event information.
With Guidebook, CIVSA was able to:
- Build an app to replace all 36,000 pages of printed materials. This resulted in over $5000 savings in printing costs.
- Use the app as a one-stop resource for event info, local recommendations, and maps.
- Keep everyone in the loop with push notifications.
CIVSA

UPCEA

UPCEA

UPCEA

The UPCEA Annual Conference wanted to increase attendee engagement while reducing printed materials. Partnering with Guidebook, they developed a flexible and user-friendly mobile app that provided real-time updates, personalized schedules, and interactive maps.

- 80%+ of attendees used the app in year 1, beating their expectations! This allowed them to plan further printing reductions in year 2.
- 100% of speakers uploaded additional resources directly into the app, improving the overall attendee experience and providing easy access to presentations and helpful links after the event.
UPCEA

What EDU teams have to say

“With Guidebook, we use an audio tour guide to help prospective students navigate campus, learn more about university offerings, and feel part of the campus community - even if they’re unable to visit in person.”

Steven Kelly

University of Calgary

“We went from 200 hours and 5 staff members to just 25 hours and 1 person - compared with creating a website and printed programs.”

Kristin Sargeant

University of Edinburgh

“With schedules frequently changing, we needed a flexible solution to accommodate updates in real time. The team would print 40,000 programs to hand out at the events, which were costly, bad for the environment, and once printed, couldn’t be updated with constant changes.”

Open Days Team

University of Manchester

“With Guidebook, administrators are able to create the app themselves without any IT support and non-technical content creators can easily upload and publish content.”

Meredith Aden

University of Memphis

“With Guidebook, we use an audio tour guide to help prospective students navigate campus, learn more about university offerings, and feel part of the campus community - even if they’re unable to visit in person.”

Steven Kelly

University of Calgary

“We went from 200 hours and 5 staff members to just 25 hours and 1 person - compared with creating a website and printed programs.”

Kristin Sargeant

University of Edinburgh

“When we started we yielded 40%. After implementing Guidebook our yield grew to 82%. We believe Guidebook had a strong impact on that growth.”

Andrea Crilly

Indiana Tech

“Our app costs 29% less than printing, and our student yield increased by 105% once we began using Guidebook.”

Andrea Crilly

Indiana Tech

“With schedules frequently changing, we needed a flexible solution to accommodate updates in real time. The team would print 40,000 programs to hand out at the events, which were costly, bad for the environment, and once printed, couldn’t be updated with constant changes.”

Open Days Team

University of Manchester

“With Guidebook, administrators are able to create the app themselves without any IT support and non-technical content creators can easily upload and publish content.”

Meredith Aden

University of Memphis

“With Guidebook, we use an audio tour guide to help prospective students navigate campus, learn more about university offerings, and feel part of the campus community - even if they’re unable to visit in person.”

Steven Kelly

University of Calgary

“We went from 200 hours and 5 staff members to just 25 hours and 1 person - compared with creating a website and printed programs.”

Kristin Sargeant

University of Edinburgh

“When we started we yielded 40%. After implementing Guidebook our yield grew to 82%. We believe Guidebook had a strong impact on that growth.”

Andrea Crilly

Indiana Tech

“Our app costs 29% less than printing, and our student yield increased by 105% once we began using Guidebook.”

Andrea Crilly

Indiana Tech

“With schedules frequently changing, we needed a flexible solution to accommodate updates in real time. The team would print 40,000 programs to hand out at the events, which were costly, bad for the environment, and once printed, couldn’t be updated with constant changes.”

Open Days Team

University of Manchester

“With Guidebook, administrators are able to create the app themselves without any IT support and non-technical content creators can easily upload and publish content.”

Meredith Aden

University of Memphis

The career fair app every office should run on.

The all-majors fair, the niche fairs, the career summit, the employer breakfast. One branded app, one template, and engagement data that tells you which majors and employers actually showed up.

FAQs

[faq] Q: Can Guidebook replace our printed career fair booth guide? A: Yes. Guidebook gives students a searchable employer list, filters by major or role, booth maps, saved shortlists, live updates, and follow-up links. The career fair app becomes something students can actually use, not a printed booklet they abandon at check-in. Q: How does Guidebook help students arrive prepared for a career fair? A: Students can review employer profiles, save target companies, see booth locations, check session details, and receive reminders before the fair starts. Instead of walking into a room of 175 employers cold, they arrive with a plan. Q: What happens when an employer cancels or a booth moves? A: Your team updates the app once. Students see the new booth location, employer status, and schedule changes immediately. Push notifications can reach everyone in the fair or only the students who saved that employer. Q: Can one Guidebook app support multiple fairs across the year? A: Yes. Career centers can reuse templates for the all-majors fair, internship fair, education fair, accounting fair, career summit, and employer events. That saves setup time and gives students one familiar place to return. Q: How does Guidebook help prove value to employers? A: Guidebook can show which employer profiles were viewed, what content students saved, how students moved through the fair, and which follow-up links got clicks. That gives career centers a stronger story than attendance alone. Q: Where does career fair software fit with Guidebook? A: Guidebook supports the live fair experience: mobile schedules, employer discovery, maps, updates, check-in support, and engagement data. It works best as the student-facing layer that makes the fair easier to navigate and easier to measure. [/faq]