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the leading student event app

Supporting the student at every campus event

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75% of the top US universities use Guidebook

The features your campus actually need and students use.

Push notifications

Send instant alerts to students, faculty, and staff - perfect for emergency notifications and important updates

Interactive maps

Help students navigate campus with detailed maps linking buildings, classrooms, and resources - available offline

Native apps

Fully branded iOS and Android apps with seamless performance and device integration

Gamification

Drive engagement with leaderboards and challenges that encourage campus participation and community building

Social engagement

Build community with social feeds, 1:1 chat, and networking tools connecting students and faculty

Feedback & polls

Gather insights through surveys, live polls, and feedback forms for student satisfaction and campus improvements

Event scheduling

Manage campus events, lectures, and club meetings with personal calendars that sync across devices

Advanced scheduling

Registration limits, waitlists, session tracks, and attendance verification for workshops and orientation programs

Analytics & management

Comprehensive dashboard with real-time engagement metrics, user insights, and detailed reporting

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A short guide to running the whole student journey in one app. No fluff, just what works.

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from our customers

See why other Schools use Guidebook

Discover why higher ed teams use Guidebook. From running smoother events, creating a better student experience and driving measurable results.

Case Study
5 min read

How Purdue Welcomes 8,000 Students Without Losing the Human Touch

Find the right Guidebook campus app for admissions, orientation, student life, and more. See how each department runs events and engagement.
Case Study
5 min read

King’s College London’s Welcome Week App: A Game-Changer in Student Engagement

Find the right Guidebook campus app for admissions, orientation, student life, and more. See how each department runs events and engagement.
Case Study
5 min read

Indiana Tech Doubled Student Yield And Gave Staff 375 Hours Back. Here's How They Did It

Find the right Guidebook campus app for admissions, orientation, student life, and more. See how each department runs events and engagement.
View all case studies

Built for the student journey, not adapted to it

Made for students and families

One app students and families actually open. No login required. Just the schedules, maps, and real-time updates they need, from first campus visit to commencement.

One platform. Every step of the journey.

Students have one source for everything they need through the campus lifecycle. From open house to graduation and beyond. No multiple tools and logins.

Live updates. One source of truth.

Keep students up to date with the latest changes and important information. Push notifications as part of your communication strategy and real-time updates in the students hands.

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One app,
every touch point

How Florida Gulf Coast University uses Guidebook to power the full student journey - from orientation to graduation and beyond — all within a single app.

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DATA THAT STAYS IN SYNC

Your Slate records and in-app activity stay in sync.

Student records flow from Slate into the app. Engagement flows back. No double entry, no manual imports - both tools stay on the data you already trust.

How guidebook connects with slate
Actionable data

App activity feeds back into Slate for outreach.

Always Up to Date

A change in Slate shows in the app instantly.

Data You Can Trust

Encrypted and protected at every step of the flow.

No double entry

Update once. Both tools stay on the same records.

75% of the top US colleges use Guidebook

The people running campus events say it best

Louisiana Tech University

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Louisiana Tech University brings orientation to life with Bulldog’s First Bite, a Guidebook-powered app that welcomes new students with everything they need in one place.



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Inside the app, students can:



  • Explore session-specific schedules and interactive campus maps.
  • Access handbooks, directories, and key campus resources.
  • Connect with campus culture through photos and social feeds.
  • Stay organized with built-in notes and real-time notifications.

Louisiana Tech University

‍

Louisiana Tech University brings orientation to life with Bulldog’s First Bite, a Guidebook-powered app that welcomes new students with everything they need in one place.



‍

Inside the app, students can:



  • Explore session-specific schedules and interactive campus maps.
  • Access handbooks, directories, and key campus resources.
  • Connect with campus culture through photos and social feeds.
  • Stay organized with built-in notes and real-time notifications.

Louisiana Tech University

‍

Louisiana Tech University brings orientation to life with Bulldog’s First Bite, a Guidebook-powered app that welcomes new students with everything they need in one place.



‍

Inside the app, students can:



  • Explore session-specific schedules and interactive campus maps.
  • Access handbooks, directories, and key campus resources.
  • Connect with campus culture through photos and social feeds.
  • Stay organized with built-in notes and real-time notifications.

Louisiana Tech University

‍

Louisiana Tech University brings orientation to life with Bulldog’s First Bite, a Guidebook-powered app that welcomes new students with everything they need in one place.



‍

Inside the app, students can:



  • Explore session-specific schedules and interactive campus maps.
  • Access handbooks, directories, and key campus resources.
  • Connect with campus culture through photos and social feeds.
  • Stay organized with built-in notes and real-time notifications.

University of Alabama - Huntsville

Guide: Orientation. Uses blue rather than red colors — example of color customization.

The University of Alabama in Huntsville (UAH) is an R2 research university in Huntsville, Alabama, serving ~8,500 students. They use Guidebook on a Branded plan (Guide Workshop + App Deployment + Mobile App + Tours Guide + Space + Engage: Event Guide + Unlimited Guides Subscription) across the Admissions / Enrollment and Orientation / New Student Programs departments, with active guides covering Admitted Student Days and Campus Orientation.

Iowa State University

Iowa State's orientation app helps students to get familiar with the campus, and to ease into university life. Orientation is required, but Iowa State's app allows students to choose the options that work best for them:

- Specific orientation schedules for whichever program the student chooses.
- Interactive campus maps to help with getting around.
- Academic advising resources, guest services info, and more.

Their app contains everything a student needs, and answers all of their questions before having to ask.

Texas Christian University

Guide: Parent & Family Orientation. Use to push outside-the-box thinking on unlimited guides for orientation.

Texas Christian University is a private not-for-profit R2 research university in Fort Worth, Texas, serving ~10,900 students. Their Orientation team uses Guidebook on a Standard plan (Engage: Event Guide + Engage: 365 Guide), with an active focus on Admitted Student Days.

Florida Gulf Coast University

Florida Gulf Coast University welcomes new students to campus with their own branded app that guides them through their first weeks on campus during EagleView Orientation. Their app includes:

- Full program agenda, with specific tracks for families, students, and guests.
- Push notifications that keep everyone informed and up to date.
- University advising services, business services, and campus life resources.

The EVO app becomes the hub that students rely on during orientation, and students know where to check when they have questions about anything.

Purdue University

Purdue's primary event for admitted students. Day of housing, financial aid, academic sessions, and a customizable afternoon of tours and activities.

Purdue is a public R1 research university in West Lafayette, Indiana, serving ~39,600 students. They use Guidebook on a Branded plan (Mobile App + Premium Guide + Tours Guide + Space + Engage: Event Guide) across the Admissions / Enrollment and Student Affairs / Services departments, with an active focus on Self-Guided Tours.

Virginia Tech

Guide: Open House (Admissions).

Virginia Tech is a public R1 research university in Blacksburg, Virginia, serving ~30,400 students.

University of Alabama - Huntsville

Guide: Preview Day (Admissions).

The University of Alabama in Huntsville (UAH) is an R2 research university in Huntsville, Alabama, serving ~8,500 students. They use Guidebook on a Branded plan (Guide Workshop + App Deployment + Mobile App + Tours Guide + Space + Engage: Event Guide + Unlimited Guides Subscription) across the Admissions / Enrollment and Orientation / New Student Programs departments, with active guides covering Admitted Student Days and Campus Orientation.

College of Charleston

Guide: Choose Charleston (Admissions).

The College of Charleston is a public university in Charleston, South Carolina, serving ~10,400 students. They use Guidebook on a Branded plan (Mobile App + Space + Engage: Event Guide + Engage: 365 Guide + Unlimited Guides Subscription) across the Admissions / Enrollment, Conference / Event Services, and Orientation / New Student Programs departments, with active guides covering Festival, Summit, Admitted Student Days, Campus Recreation, Commencement, and Open House.

Fairfield University

Guide: Overall Resource Guide.

Fairfield University is a private not-for-profit university in Fairfield, Connecticut, serving ~5,000 students. They use Guidebook on a Branded plan (Mobile App + Space + Engage: Event Guide + Engage: 365 Guide + Unlimited Guides Subscription) across the Alumni, Conference / Event Services, Orientation / New Student Programs, and Student Affairs / Services departments, with active guides covering Commencement, General Campus Resource, and Welcome Week.

College of Charleston - Welcome Week

College of Charleston's Weeks Of Welcome has over 100 activities and events for new students to choose from - and their app makes sharing that information and keep students informed with what is available on campus simple. The guide includes:

- Specific tracks for each type of activity.
- Interactive campus maps.
- Gamification where students earn points and prizes.

All of this helps CoC's new students to feel they belong from day one.

Bates College

The Bates College app guides prospective students through their journey of exploring Bates' campus, and helps to make choosing Bates feel easy. In a visitor's pocket, they have:

- Housing tours
- Parking info
- Interactive campus maps
- Student club and org info
- And much more

Families know where to go, students have the answers at their fingertips, and modern experience during their visit on campus keeps Bates memorable and a top pick for prospective students.

Fairfield University

Guide: Orientation.

Fairfield University is a private not-for-profit university in Fairfield, Connecticut, serving ~5,000 students. They use Guidebook on a Branded plan (Mobile App + Space + Engage: Event Guide + Engage: 365 Guide + Unlimited Guides Subscription) across the Alumni, Conference / Event Services, Orientation / New Student Programs, and Student Affairs / Services departments, with active guides covering Commencement, General Campus Resource, and Welcome Week.

University of Georgia

Guide: Orientation.

The University of Georgia is a public R1 research university in Athens, Georgia, serving ~31,300 students. The New Student Programs team uses Guidebook on a Branded plan (Mobile App + Space + Engage: Event Guide + Engage: 365 Guide) across the Orientation / New Student Programs and Student Affairs / Services departments, with an active focus on Campus Orientation.

University of Florida

Guide: ASD (Admissions).

The University of Florida is a public university in Florida serving ~54,700 students. They use Guidebook on a Branded plan (Mobile App + Tours Guide + Space + Engage: Event Guide + Engage: 365 Guide) across the Admissions / Enrollment, Orientation / New Student Programs, and Student Affairs / Services departments, with active guides covering Admitted Student Days and Self-Guided Tours.

University of Florida - Tours

The University of Florida's Gator Way App is a key piece in a prospective student's experience on campus, and gives a feeling of what it feels like to be a Gator. Their app allows students to:

- Tour campus with a guided route, audio descriptions.
- Register for sessions relevant to their major, and other interests.
- Connect with various departments on campus.

Students and families leave campus after a strong first impression, and can revisit the campus at home in the app to view anything they missed.

University of Florida

Self-guided tour experience for in-person or remote visitors. Covers Reitz Union, Century Tower, Ben Hill Griffin Stadium, and more. On-campus visitors start at the Welcome Center (Elevator Lobby); remote users can navigate freely.

The University of Florida is a public university in Florida serving ~54,700 students. They use Guidebook on a Branded plan (Mobile App + Tours Guide + Space + Engage: Event Guide + Engage: 365 Guide) across the Admissions / Enrollment, Orientation / New Student Programs, and Student Affairs / Services departments, with active guides covering Admitted Student Days and Self-Guided Tours.

University of Florida

UF's official new student orientation program.

The University of Florida is a public university in Florida serving ~54,700 students. They use Guidebook on a Branded plan (Mobile App + Tours Guide + Space + Engage: Event Guide + Engage: 365 Guide) across the Admissions / Enrollment, Orientation / New Student Programs, and Student Affairs / Services departments, with active guides covering Admitted Student Days and Self-Guided Tours.

University of Georgia

The University of Georgia is a public R1 research university in Athens, Georgia, serving ~31,300 students. The New Student Programs team uses Guidebook on a Branded plan (Mobile App + Space + Engage: Event Guide + Engage: 365 Guide) across the Orientation / New Student Programs and Student Affairs / Services departments, with an active focus on Campus Orientation.

Purdue University (DELETE - Not allowed to use for marketing like this)

Texas A&M University

Annual campus-wide open house for prospective students and families. Meet current students, tour dorms, visit libraries and computer labs, and learn about academics, admissions, financial aid, and scholarships. Mobile check-in via email link.

Texas A&M is a public R1 research university in College Station, Texas, serving ~59,000 students. They use Guidebook on a Branded plan (Mobile App + Space + Engage: Event Guide) across the Admissions / Enrollment department, with their active guide categorized as a General Campus Resource.

Northwestern University

Northwestern University's graduation weekend includes 10 different schools. Complex information and schedules are made simple in one branded app with Guidebook. No matter the course, or school, every student and guest knows exactly where to be at the right time.

Fairfield University

Graduation can be hectic. Fairfield uses Guidebook to streamline the experience for students and families. All guests know:

- Where to go
- Where to park
- What to do and when

With instant push notifications, any last minute changes are communicated in seconds.

Coastal Carolina University

Coastal Carolina University uses Guidebook to power a fully paperless orientation experience for one of its largest incoming classes yet (with over 70% of students arriving from out of state, many for the very first time).

Inside the app, students and families can:

- Navigate an unfamiliar campus with interactive maps and turn-by-turn guidance.
- Follow real-time schedules that update instantly when plans change.
- Stay on separate family and student tracks to keep parallel programming clear.
- Access next steps like family weekend registration and pre-arrival task lists.
- Download the app right at check-in via QR code.

The result is a more confident, connected, and campus-ready incoming class (and the analytics to prove people are genuinely using it).

Louisiana Tech University

Louisiana Tech University brings orientation to life with Bulldog’s First Bite, a Guidebook-powered app that welcomes new students with everything they need in one place. Inside the app, students can:

- Explore session-specific schedules and interactive campus maps.
- Access handbooks, directories, and key campus resources.
- Connect with campus culture through photos and social feeds.
- Stay organized with built-in notes and real-time notifications.

It’s an engaging introduction that helps new Bulldogs feel connected and at home immediately.

University of Memphis School of Law

The University of Memphis School of Law uses Guidebook to deliver a digital Orientation Week experience, achieving full adoption of the app and transforming how new students get started.

With the app, students can:

- Instantly access personalized orientation schedules.
- Receive live updates and important announcements.
- Find essential materials and campus resources in seconds.

It’s a modern, paper-free launch that gets students connected, confident, and ready from day one.

ReadyKey

ReadyKey enables companies to create mobile apps for Environmental Health and Safety (EHS) and compliance guidelines. Their custom space serves as a centralized hub where employees can find critical, up-to-date information on topics like:

- Contractor and Construction Management
- Emergency Readiness and Response
- Workplace Management

Berklee

With music education programs and an annual conference that serve a global audience, Berklee Online uses their custom space to organize guides for:

- Over a dozen summer programs
- Their annual in-person conference

This allows Berklee to provide a consistent brand experience for both students and non-students.

The University of Manchester

Students are welcomed to Manchester’s campus with a wonderfully detailed Tour Guide App.

- Open Day information for prospective students
- Easy-to-follow schedules for freshmen, transfers and parents
- Self-guided tours for easy campus navigation

Bournemouth University

With Guidebook it’s easy to welcome new and returning students to campus each new academic year. In addition to the schedule of events, Bournemouth University uses its campus app to share:

- Ways to get involved
- Academic resources
- Tools for navigating campus

Students can use in-app tools to create personalized schedules and to-do lists, ensuring a smooth start to the semester.

University of Texas at Austin

With Guidebook, each unique audience has its own orientation guide:

- Freshmen
- Transfer students
- New Graduate Students
- Families

Students see pre-orientation checklists and tools to connect with peers. Families receive information about on-campus resources and joining the Parents Association.

Rutgers University, New Brunswick

Rutgers uses Guidebook to help students navigate around campus using the Rutgers self-guided tour app built with Guidebook.

- View tours of different campuses and residence halls
- Learn about various housing options
- Connect with student tour guides

YMCA MI & OH YG

As a nonprofit focused on the youth in Michigan and Ohio, YMCA MI & OH YG relies on their custom space to organize guides for its conferences in both states. App users are able to quickly find a guide by region and stay engaged, thanks to features like:CIVSA hosts 600+ attendees at its annual conference. Before Guidebook, each attendee received a 60-page book with event information. With Guidebook, CIVSA built an app to replace all printed materials.

Schedule tracks
Interactive maps
Personalized schedules
Social media integration

University of Arizona

The University of Arizona wanted to make Family Weekend more memorable and easy to navigate for families and supporters.

With Guidebook, they created a Family Weekend app that put everything families needed right at their fingertips. Guests could easily check out the schedule of exciting events, dive into Wildcat traditions, and find the best spots to eat on campus. The app also connected them with key campus resources and made it simple to stay in touch after the weekend through social media.

Using Guidebook turned Family Weekend into a smooth, enjoyable experience. Families felt more connected, not just to their students, but to the entire campus community. With real-time updates, easy access to information, and a direct link to the university, they made sure everyone left with great memories and a stronger bond with the Wildcat family.

Royal Holloway University

Royal Holloway University uses Guidebook year-round as a resource for students to find activities, union events, travel and local area information, and anything related to student life.v

- Real-time updates through push notifications
- Information about health, wellbeing and safety
- Resources for academic and learning support

Festival of Marketing

Event marketing staff used an app to add an interactive digital channel to a progressive, dynamic exhibition. Their event app features:

- An eye-catching visual style continued the event’s branding throughout its app
- Limited seats in sessions were managed through in-app booking
- 12 different content streams were elegantly presented in one easy-to-read schedule

The YMCA

Conference organizers for a 1,000 person national expo got people participating in unprecedented ways. Their association app features:

- A shared photo album added fun and spontaneity to an event meant to inspire
- Twitter integration caused the event hashtag to trend nationally
- 98% of attendees found the app useful and easy to use

Bournemouth University

Students who visit Bournemouth’s campus have all the information they need in one easy-to-access mobile app.

- Timetables of talks and exhibitions
- Tours of campus facilities
- Lists of local attractions

Spelman College

Spelman College uses Guidebook to support events across the entire student journey, from Admissions and Orientation, to Commencement and Alumni gatherings.

This full-lifecycle approach keeps students informed at every stage while helping families and alumni stay connected.

Schedule tracks make it easy to navigate events, even with hundreds of attendees on campus. Plus, with real-time push notifications, last-minute changes are communicated instantly, ensuring a smooth experience for everyone.

NC State University

New students are welcomed to NC State's campus with a detailed orientation app that feels like it was built specifically for each student. Some highlights in the app include:

- Specific schedules for first-year students, transfer students, and families.
- New student checklists to help every student have a successful start.
- Profiles and contacts for all of the OLs.

It's become a crucial part of welcoming new students for NC State, and helps to set new students up for success.

University of Kentucky

The University of Kentucky's Admissions team switched from printing paper programs for their open houses, and prospective and admitted student events, to a fully branded mobile app that supports and engages students during their visit.

During UK's Big Blue Open House, prospective students can choose their own adventure, attend sessions relevant to them and their major, and do a guided tour of campus from in the app.

DECA

During the pandemic, DECA was forced to transform its flagship event to a virtual format. With Guidebook, they built an app that turned the event into a comprehensive virtual hub. The app helped members stay informed and engaged throughout the event.

- 17,000+ student members engaged during the event using DECA’s app.
- Utilizing push notifications and schedule-building features, DECA provided a streamlined and organized event experience, ensuring participants had access to all competitions, sessions, and resources.

Messiah University

Messiah University uses their app to welcome new students and provide a smooth experience for students during their first week on campus. Students can:

- See their personalized schedule in advance.
- Explore the full schedule and register for additional sessions.
- Connect with various offices on campus.
- And so much more

It's a powerful tool that Messiah uses to help new students to 'Take Flight' as a Messiah University Falcon.

Bowdoin College

Bowdoin College connects current students and alumni with a Homecoming guide in their personalized app.

People can use the app to:

- Access exclusive homecoming discounts
- Check which of their favorite facilities are open to explore
- Peruse local dining options

Their guide organizes the schedule based on inaugural events, athletic events, and even events with virtual offerings so everyone can find something that interests them!

CIVSA

CIVSA hosts 600+ attendees at its annual conference. Before Guidebook, each attendee received a 60-page book with event information.

With Guidebook, CIVSA was able to:

- Build an app to replace all 36,000 pages of printed materials. This resulted in over $5000 savings in printing costs.
- Use the app as a one-stop resource for event info, local recommendations, and maps.
- Keep everyone in the loop with push notifications.

Charleston Southern University

CSU’s Buc Nation app makes it easy for students to stay connected and engaged with campus activities, and each other.

With just one app, students can access:

- A full schedule of events (such as concerts, plays, athletic events, and more).
- Connections to mentors for guidance, support, and academic success.
- Essential campus resources and information.

The end result is a stronger sense of belonging and a more vibrant student experience.

Fairfield University

With Guidebook, Fairfield University connects students to essential resources that support their success on campus. The “Fairfield Thrive Guide” offers quick access to:

- Campus platforms
- Recreation and residence life information
- Important public safety updates

Students can easily navigate university services, helping them thrive throughout their time at Fairfield.

King's College London

The Welcome Team at King’s make onboarding seamless with powerful mobile schedules and reduced printing to almost nothing by using Guidebook’s no-coding app builder.

- Complex and personalized schedules
- Lists of important campus resources
- Maps to help navigate campus

UPCEA

The UPCEA Annual Conference wanted to increase attendee engagement while reducing printed materials. Partnering with Guidebook, they developed a flexible and user-friendly mobile app that provided real-time updates, personalized schedules, and interactive maps.

- 80%+ of attendees used the app in year 1, beating their expectations! This allowed them to plan further printing reductions in year 2.
- 100% of speakers uploaded additional resources directly into the app, improving the overall attendee experience and providing easy access to presentations and helpful links after the event.

University of Notre Dame

The University of Notre Dame wanted to make sure their Residential Life student staff were fully prepared for their roles. They turned to Guidebook to simplify training and keep everything organized.

With Guidebook, we created an all-in-one training guide for the Residential Life team. The app features:

- The training schedule
- Contact info for everyone on the team
- Departmental procedures
- Quick access to campus resources and programming tools

This makes it easier for Hall Staff to support residents throughout the year.

By bringing all the key information and resources into one handy app, staff are better prepared and can provide more effective support to residents all year long.

The University of North Florida

Supporting three distinct career fairs, Guidebook helps the University of North Florida provide students with a streamlined experience tailored to each event’s audience. The career fair event app serves as a one-stop shop for employer details, including:

- Company websites
- Job opportunities
- Contact information

Premium employers gain extra visibility through sponsor ads, while interactive maps make navigating the exhibit hall easy for attendees. Students can also save favorite employers and take notes, ensuring they stay organized and prepared for follow-ups after the event.

Indiana Tech

When Indiana Tech replaced printed materials with a Guidebook app, the results were impossible to ignore:

- 105% increase in student yield from Admitted Students Day attendees (from 40% to 82%).
- 29% reduction in costs associated with the event, by swapping printed programs for an app.
- A process that once took 5 team members 400+ hours was drastically reduced to just 2 people and less than 25 hours.

Fewer hours? Check.
Less paper? Definitely.
More students saying yes? Absolutely.

Chapman University

When Chapman University wanted a better way to welcome prospective students, they relied on Guidebook's platform to build their own app that allows students to explore campus without relying on a tour guide. Inside the app, students can:

- Explore Chapman's beautiful Orange, California campus at their own pace.
- Dive into Chapman’s academic programs.
- Connect with current students to get a feel for campus life.

It’s a warm, modern introduction to Chapman that leaves a lasting impression on today's tech-savvy students.

High Point University

The High Point University app hosts 5 different guides to bring the campus and community together. Each guide serves a specific event. For example, the Commencement guide shares information for graduates and their guests to ensure a smooth celebration. Following Commencement, recent graduates are encouraged to check out the HPU Alumni guide which connects them with the Office of Alumni Engagement and regional alumni communities so they can stay engaged.

Charleston Southern University (DELETE THIS ONE)