Simple, scalable
all-in-one pricing.

Whether you’re hosting one event or fifty, you never have to worry about surprise
add-ons, hidden fees, or paywalls.

Small event
Ideal for smaller gathering that need simplicity, ease of use and strong impact.
starting from
$1,999
Talk To Us
  • Up to 200 attendees
  • Unlimited admins
  • Event Management Workspace
  • Badging
  • Registration
  • Web app version
  • Event marketing website
Event
Best for events with 200+ attendees, where polish and personality are a must.
starting from
$3,750
Talk To Us
  • Unlimited attendees
  • Dedicated Account Manager
  • Unlimited admins
  • Unlimited content
  • Event Management Workspace
  • Badging
  • Registration
  • Web app version
  • Event marketing website
Year-round
Perfect for communities that need an always-on hub for content and resources.
starting from
$4,750
Talk To Us
  • Year-round hub for resources & engagement
  • Continuous app access
  • Unlimited attendees
  • Unlimited content & downloads
  • Unlimited features
  • Registration
  • Web app version
  • Dedicated Account Manager
  • Event marketing website
Unlimited
Built for teams running multiple events with one complete, scalable solution.
starting from
Custom
Talk to Us
  • Branded app (iOs & Android)
  • Flexible attendee volume
  • Unlimited admins
  • Unlimited content & features
  • Registration
  • Web app version
  • Event marketing website
  • Badging
  • Tour Guides
  • Dedicated Account Manager
*Small Event, Event, and Year-Round plans can be upgraded to a fully white labeled mobile app deployed in the iOS and Google Play stores.

Trusted by thousands of event planners worldwide.

Features that keep planners sane and attendees smiling.

Popular features
All features
event

Event Scheduling

Schedule management, attendance tracking, and verification for all events

track_changes

Advanced Scheduling

Session tracks, preset schedules, and registration management for complex events

people

User Management

Privacy controls, registration, ticketing, and badge management

article

Content & Information

Information lists, folders, links to PDFs/videos, and QR pages

map

Maps & Navigation

Static maps, Google/Apple Maps integration, and QR scanning

explore

Interactive Maps

Link sessions and exhibitors to specific locations with offline access

notifications

Push Notifications

Personalized and group notifications to keep attendees engaged throughout your event

groups

Social Engagement

Social feed and networking tools to boost attendee interaction

verified_user

Session Verification

Verify attendee attendance and track session participation in real-time

phone_android

Native Apps

iOS/Android apps with offline access, personalization, and native performance

analytics

Analytics & Management

Detailed metrics, content management, and real-time updates with live publishing

support_agent

Support

Email support for Inform, plus live chat and phone support for Engage

emoji_events

Gamification

Leaderboard, QR scavenger hunt, and engagement tools to boost participation

event_available

1:1 Meeting Booking

Schedule and manage one-on-one meetings with attendees and exhibitors

poll

Feedback & Polls

Live polls, forms, surveys, and real-time feedback collection

language

Event Website

Create beautiful event websites with custom branding and responsive design

badge

Badges

Design and print custom badges with QR codes for easy check-in

how_to_reg

Registration

Streamline event registration with custom forms and automated workflows

ALL FEATURES
search
search
CONTENT
event
Schedule
What's happening, when and where?
track_changes
Schedule Tracks
Segment complex schedules into streams with custom filters.
event_available
Preset Schedules
Admin-built personalized schedules for individuals or groups.
how_to_reg
Session Registration
Manage attendance with session limits and waitlists.
verified_user
Session Attendance Verification
Scan attendees to know who attended which sessions.
list
Information Lists
E.g. speakers, sponsors, documents, FAQs, safety guidance, etc.
contact_mail
Contact Form on List Items
Lead capture for exhibitors/sponsors.
link
Links Between App Content
Connect things like speakers and sessions, or sponsors and videos.
folder
Folders
Organize menus with nested folders for easy navigation.
calendar_today
Appointment-Scheduling on List Items
Connect your Calendly and allow users to book meetings.
map
Static Image Maps
Floor plans that work offline.
explore
Interactive Maps
Link sessions, exhibitors and sponsors to specific places - available offline.
location_on
Google & Apple Maps
Link sessions and list items to live area maps.
qr_code_2
QR Pages for Lists
Users can scan a code and go straight to information in the app.
language
Links to URLs
Load any content on the web, inside the app.
picture_as_pdf
Links to PDFs
Session slides, pre-reading materials, safety documents, etc.
videocam
Links to Videos
Integrate on-demand and live video inside the app.
ads_click
Sponsor Banner Ads
Rotating banners to help you generate additional revenue.
accessibility
Accessibility
Optimized to be accessible for all users.
all_inclusive
Unlimited Content
Upload as many sessions, speakers, sponsors, exhibitors, etc. as you need.
ENGAGEMENT
notifications_active
Push Notifications
Including personalized and group notifications (instantly alert people in their pocket).
leaderboard
Leaderboard
Build a scoring system that encourages the app engagement you want.
forum
Interact: Social Feed
Private social wall for photos, discussion and sponsors.
chat
Private Chat
1:1 conversations for networking between app users.
event_note
1:1 Meeting Booking
Allow app users to book time with each other in the app and foster new connections.
interests
User Interests: Matchmaking
Set topics or interests and let attendees find smart suggestions for networking.
poll
Live Polls
Audience engagement questions.
assignment
Forms & Surveys
Capture the information you need from users - e.g. feedback surveys or dietary requirement.
quiz
Assessments
Build quizzes with correct answers and point scoring.
question_answer
Session Discussion
Allow your attendees to have focused conversation on one specific session.
photo_library
Photo Album
A place for users to network and share memories.
explore_off
QR Code Scavenger Hunt
Build unique challenges for users - and influence where they go at your event.
share
Social Media Integrations
Allow users to access popular platforms from inside your app.
USER MANAGEMENT & PRIVACY
public
App Privacy: Public
Allow anyone to download your content and engage.
lock
App Privacy: Passphrase-Protected
Set a password of your choice to protect your content.
shield
App Privacy: Invite-Only
Control access to your content based on their email address.
vpn_key
Gated Lists
Decide who can see which content in your guide.
admin_panel_settings
Moderating Users & Content
Ban users, delete content, and allow for reporting.
email
User Invitations
Upload users emails and invite them seamlessly.
groups
Group Management
Build groups and create personalized experiences for them.
person_add
Free Registration
Manage your event sign-ups.
payment
Paid Ticketing
Sell tickets for your events.
badge
DIY Badges
Design your badges with the Guidebook ID QR code and print them yourself.
print
Professionally Printed Badges
Design your badges with the Guidebook ID QR code and print professionally with customizations.
local_printshop
Onsite Badge Printing
Work with Guidebook's badging partner to print onsite badges with the Guidebook ID QR code.
APP-USER TOOLS
today
Personalized Schedules
User-built.
checklist
To-Do Lists
User-built.
note
Notes
Private to end users.
qr_code_scanner
QR Scanner
Scan QR codes inside the app.
GUIDE-BUILDING
phone_iphone
Native iOS & Android Apps
Make 80%+ of your content available offline with a native app.
web
Guidebook Web
A website version of your app.
campaign
Event Marketing Websites
Promote your events on a custom designed webpage.
group_work
Collaborate Portal
Invite sponsors, speakers, exhibitors to complete their own profiles.
apps
Custom Menu Item Icons
Put your own stamp on the design.
integration_instructions
Out-of-the-box Integrations
Connect to your favorite systems.
api
Open API
Your IT team can push or pull any information from Guidebook.
sync
iCal Sync
Integrate your schedule with your iCal.
analytics
Detailed Metrics
Capture and analyze data from your app and build reports with exports and images.
content_copy
Clone Guides and Import/Export Content
Export content, make guide-building easy and save time.
people_alt
Unlimited Admins/Editors
Invite as many people as you need to help build your app.
update
Unlimited Changes and Updates
Publish as many edits as you need, live within 60 seconds.
SUPPORT
support_agent
US & UK Based Email Support
With average response times of <20 minutes during business hours.
headset_mic
Live Chat & Phone Support
During ET business hours.
"Guidebook has been very successful for our events, so much so we have several areas of the business asking if they can use the app too."
Sharon Kelly
Senior Events Manager
“As a company, collaboration and coherence are important to us, and the mobile apps help us to keep driving towards those goals. We’re thrilled with adoption rates and excited to see what other use cases our employees dream up.”
Lisa McLoughlin
Digital Communications Manager
"While we loved the beauty of printed programs, the cost, design hours, and environmental impact were wearing on us. Guidebook provided us with an application that could be edited with room changes in real-time, branded to our Association’s new brand and color stands, and available to all attendees in advance of actually arriving at the CIVSA Annual Conference."
Smiling woman wearing a red beret and red coat standing outdoors with a blurred natural background.
Taylor Blair
2021-2022 CIVSA President
"Using Guidebook was a great idea and we'll certainly do it again in the future. I was very pleased with the quick response time from the Guidebook team and the near-ubiquitous adoption of the app. It's a great way to communicate with attendees."
Chris Wanstrath
CEO
"Guidebook is very easy to use compared to other mobile apps we have used. The pricing is also better, if not the same."
Andrew Bronson
Executive Director
“Our app costs 29% less than printing, and our student yield increased by 105% once we began using Guidebook.”
Andrea Crilly
Assistant Director of Admissions for Campus Experience

Planning a non profit event? We've got you.

Your mission deserves more reach, not more expenses. That's why we offer a 10% discount to registered nonprofits. Simple, upfront pricing to help you do more good with less.

University of Kentucky

University of Kentucky

UK Saves Thousands Of Dollars By Ditching Paper

The University of Kentucky's Admissions team switched from printing paper programs for their prospective and admitted student events to building a mobile application, with no coding experience.

Admitted Student Day schedules for students and guests
Lists of important resources
Maps to help navigate campus
Leading Universities partner with Guidebook

CIVSA

CIVSA

CIVSA Saves Thousands Of Dollars By Swapping Paper For A Mobile App

CIVSA hosts 600+ attendees at its annual conference. Before Guidebook, each attendee received a 60-page book with event information.
With Guidebook, CIVSA was able to:
- Build an app to replace all 36,000 pages of printed materials. This resulted in over $5000 savings in printing costs.
- Use the app as a one-stop resource for event info, local recommendations, and maps.
- Keep everyone in the loop with push notifications.
Leading Universities partner with Guidebook

UPCEA

UPCEA

Increased Engagement, While Cutting Costs

The UPCEA Annual Conference wanted to increase attendee engagement while reducing printed materials. Partnering with Guidebook, they developed a flexible and user-friendly mobile app that provided real-time updates, personalized schedules, and interactive maps.

- 80%+ of attendees used the app in year 1, beating their expectations! This allowed them to plan further printing reductions in year 2.
- 100% of speakers uploaded additional resources directly into the app, improving the overall attendee experience and providing easy access to presentations and helpful links after the event.
Leading Universities partner with Guidebook

Indiana Tech

Indiana Tech

105% Student Yield Increase

When Indiana Tech replaced printed materials with a Guidebook app, the results were immediate and impossible to ignore:

- 105% increase in student yield from Admitted Students Day attendees (from 40% to 82%).
- A process that once took 5 team members 400+ hours was drastically reduced to just 2 people and less than 25 hours.

Fewer hours? Check.
Less paper? Definitely.
More students saying yes? Absolutely.

Now that’s a faster process, a smoother experience, and a major upgrade for everyone involved.
Leading Universities partner with Guidebook

Chapman University

Chapman University

Chapman Engages Prospective Students With In App Campus Tours

When Chapman University wanted a better way to welcome prospective students, they relied on Guidebook&#39;s platform to build an allows students to explore campus without relying on a tour guide.

Inside the app, students can:
- Explore Chapman's beautiful Orange, California campus at their own pace.
- Dive into Chapman’s academic programs.
- Connect with current students to get a feel for campus life.

It’s a warm, modern introduction to Chapman that leaves a lasting impression on today's tech-savvy students.
Leading Universities partner with Guidebook

FAQs

Are there any hidden fees?
No hidden fees. Our pricing is transparent with clear, upfront costs for each plan. What you see is what you get.
What about nonprofit discounts?
Non profit organizations have access to a 10% discount on all Guidebook plans. To take advantage of this offer, please submit a pricing request or book a demo with one of our product experts.
Do you have attendee caps?
There is a limit of 200 attendees for our Small Event plan. All other plans - Event, Year-Round, and Unlimited - don't have any attendee limits.
Is support included?
Yes, basic support is included with all plans. In addition, you have access to a dedicated Account Manager when you sign up for one of these plans: Event, Year-Round, and Unlimited.
Can I switch plans?
Absolutely. You can upgrade your plan at any time to match your event needs. Simple reach out to your Account Manager or our Support team to get help with this.

Still have questions?

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