How Event Professionals Use AI to Save Time and Increase Productivity in Event Planning
**How Event Professionals Use AI to Save Time and Increase Productivity in Event Planning**
📅 August 1, 2025 | 60-Minute Live Webinar
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Join us for a practical, no-hype webinar designed specifically for event professionals ready to harness AI to work smarter, not harder.
AI is no longer a future concept in the events industry—it's here. With 43% of event professionals just getting started and 14% already calling AI an essential coworker, the gap between those adopting AI and those falling behind is growing fast. Whether you're curious, cautious, or ready to dive in, this webinar meets you where you are.
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**What You'll Walk Away With**
In this session, you'll learn actionable frameworks for integrating AI into your day-to-day event operations—from automating rooming lists and generating workback plans 30-40% faster, to uploading venue contracts for first-round legal review and building custom GPT tools tailored to your workflow.
We'll cover:
- Getting started with AI: foundations, misconceptions, and ethical responsibilities
- Automating repetitive tasks like timelines, FAQs, and run-of-show documents
- Strategic applications for contracts, vendor management, and real-time revisions
- Building your own custom GPTs with guard rails and knowledge bases
- Data analysis and visualization for registration data and survey feedback
- Understanding current limitations and what's coming next
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**Real Results from Event Professionals Using AI**
- Event timeline tools rated 7-8/10 for usability with minimal training
- 30-40% time savings on administrative tasks
- Instant timeline revisions when plans change
- First-draft contract reviews completed before engaging legal
- Qualitative survey analysis at scale—for the first time
---
**Who Should Attend**
- Event planners looking to save hours on timelines and admin work
- Event managers building AI fluency within their teams
- Individual contributors seeking quick wins on time-consuming workflows
- People managers guiding teams through AI adoption
- Small business owners and agency professionals without dedicated IT support
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**Meet Your Speakers**
**Michelle Westhafer** — Senior Director of Global Events at Docebo, with experience leading events at Microsoft and Meta. She experiments with AI to help small but mighty teams deliver impactful global programs.
**Noah Cheyer** — Co-founder of Speak About AI, a speaker bureau representing 50+ top AI experts. He creates free resources for event professionals, including newsletters with custom GPTs and practical AI workflows for the industry.
---
**Tools & Resources You'll Hear About**
ChatGPT custom GPTs, Claude AI, Microsoft Copilot, OpenAI's free AI Academy, voice prompting, code interpreter for spreadsheet analysis, and an event timeline generator custom GPT available to attendees.
---
Reserve your spot and discover how to cut through the AI noise with practical workflows that actually save you time. We'll see you on August 1st!
📅 August 1, 2025 | 60-Minute Live Webinar
---
Join us for a practical, no-hype webinar designed specifically for event professionals ready to harness AI to work smarter, not harder.
AI is no longer a future concept in the events industry—it's here. With 43% of event professionals just getting started and 14% already calling AI an essential coworker, the gap between those adopting AI and those falling behind is growing fast. Whether you're curious, cautious, or ready to dive in, this webinar meets you where you are.
---
**What You'll Walk Away With**
In this session, you'll learn actionable frameworks for integrating AI into your day-to-day event operations—from automating rooming lists and generating workback plans 30-40% faster, to uploading venue contracts for first-round legal review and building custom GPT tools tailored to your workflow.
We'll cover:
- Getting started with AI: foundations, misconceptions, and ethical responsibilities
- Automating repetitive tasks like timelines, FAQs, and run-of-show documents
- Strategic applications for contracts, vendor management, and real-time revisions
- Building your own custom GPTs with guard rails and knowledge bases
- Data analysis and visualization for registration data and survey feedback
- Understanding current limitations and what's coming next
---
**Real Results from Event Professionals Using AI**
- Event timeline tools rated 7-8/10 for usability with minimal training
- 30-40% time savings on administrative tasks
- Instant timeline revisions when plans change
- First-draft contract reviews completed before engaging legal
- Qualitative survey analysis at scale—for the first time
---
**Who Should Attend**
- Event planners looking to save hours on timelines and admin work
- Event managers building AI fluency within their teams
- Individual contributors seeking quick wins on time-consuming workflows
- People managers guiding teams through AI adoption
- Small business owners and agency professionals without dedicated IT support
---
**Meet Your Speakers**
**Michelle Westhafer** — Senior Director of Global Events at Docebo, with experience leading events at Microsoft and Meta. She experiments with AI to help small but mighty teams deliver impactful global programs.
**Noah Cheyer** — Co-founder of Speak About AI, a speaker bureau representing 50+ top AI experts. He creates free resources for event professionals, including newsletters with custom GPTs and practical AI workflows for the industry.
---
**Tools & Resources You'll Hear About**
ChatGPT custom GPTs, Claude AI, Microsoft Copilot, OpenAI's free AI Academy, voice prompting, code interpreter for spreadsheet analysis, and an event timeline generator custom GPT available to attendees.
---
Reserve your spot and discover how to cut through the AI noise with practical workflows that actually save you time. We'll see you on August 1st!
Plan with Confidence, Not stress
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