From Intimate Visits to 5,700-Person Weekends: How Universities Are Doubling Yield and Eliminating Agenda Chaos with Mobile Event Technology
**From Intimate Visits to 5,700-Person Weekends: How Universities Are Doubling Yield and Eliminating Agenda Chaos with Mobile Event Technology**
**📅 December 1, 2024**
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Are constant "where's the agenda?" emails flooding your inbox? Spending hundreds of hours and thousands of dollars on printed schedules that are outdated before the ink dries? You're not alone.
Join us for this free 40-minute webinar to discover how two universities — operating at dramatically different scales — solved the same admitted student event challenges using mobile event technology, and achieved results that transformed their recruitment outcomes.
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**Why You Should Attend**
Northeastern University was coordinating 5,700 attendees across six days, 10 academic colleges, and multiple campuses — fielding 50+ daily emails, half of which simply asked for the agenda. Indiana Tech had a team of five spending 400 hours preparing printed materials for smaller-scale visits, only to face expensive reprints every time a room changed.
Both institutions eliminated these frustrations with the same mobile event strategy. The results speak for themselves:
- **Northeastern:** 3,600+ app downloads, zero negative agenda feedback, and guide-building time cut by 75%.
- **Indiana Tech:** 94% staff time reduction (400 hours → 25 hours), and yield increased from 40% to 82%.
- **Both:** Spending less on their annual app subscription than they previously spent on printing alone.
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**What You'll Learn**
In this webinar, you'll hear dual case studies covering:
- How to solve complex multi-program, multi-campus scheduling with personalized navigation and tracks
- Pre-event engagement strategies that eliminate day-of confusion for students and families
- Real-time adaptability — making instant updates without reprinting a single page
- Staff efficiency gains that free your team to focus on what matters most
- Quantifiable yield impact and how event experience becomes a recruitment differentiator
- Implementation best practices from both large-scale and intimate event formats
---
**Who Should Attend**
- University admissions teams managing admitted student events at any scale
- Higher education event planners seeking staff efficiency improvements
- Recruitment professionals wanting to increase yield through better event experiences
- Institutions struggling with complex multi-program, multi-campus logistics
- Colleges considering the transition from paper to mobile event management
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**Meet Your Speakers**
**Leilani Potgieter** — Events Assistant, Northeastern University
Leilani manages Guidebook implementation for all admitted student programming at Northeastern, coordinating Boston Welcome Days serving 2,000+ students across six intensive days each spring.
**Casey Johnstone** — Client Success Relationship Manager, Guidebook
With previous student affairs orientation experience, Casey partners with colleges and universities to optimize event technology and shares best practices from successful implementations like Indiana Tech's 94% efficiency improvement.
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Whether you're managing 50 visitors or 5,700 attendees, the strategies shared in this webinar will help you reduce chaos, save time, and create an event experience that drives enrollment. Register now to save your spot!
**📅 December 1, 2024**
---
Are constant "where's the agenda?" emails flooding your inbox? Spending hundreds of hours and thousands of dollars on printed schedules that are outdated before the ink dries? You're not alone.
Join us for this free 40-minute webinar to discover how two universities — operating at dramatically different scales — solved the same admitted student event challenges using mobile event technology, and achieved results that transformed their recruitment outcomes.
---
**Why You Should Attend**
Northeastern University was coordinating 5,700 attendees across six days, 10 academic colleges, and multiple campuses — fielding 50+ daily emails, half of which simply asked for the agenda. Indiana Tech had a team of five spending 400 hours preparing printed materials for smaller-scale visits, only to face expensive reprints every time a room changed.
Both institutions eliminated these frustrations with the same mobile event strategy. The results speak for themselves:
- **Northeastern:** 3,600+ app downloads, zero negative agenda feedback, and guide-building time cut by 75%.
- **Indiana Tech:** 94% staff time reduction (400 hours → 25 hours), and yield increased from 40% to 82%.
- **Both:** Spending less on their annual app subscription than they previously spent on printing alone.
---
**What You'll Learn**
In this webinar, you'll hear dual case studies covering:
- How to solve complex multi-program, multi-campus scheduling with personalized navigation and tracks
- Pre-event engagement strategies that eliminate day-of confusion for students and families
- Real-time adaptability — making instant updates without reprinting a single page
- Staff efficiency gains that free your team to focus on what matters most
- Quantifiable yield impact and how event experience becomes a recruitment differentiator
- Implementation best practices from both large-scale and intimate event formats
---
**Who Should Attend**
- University admissions teams managing admitted student events at any scale
- Higher education event planners seeking staff efficiency improvements
- Recruitment professionals wanting to increase yield through better event experiences
- Institutions struggling with complex multi-program, multi-campus logistics
- Colleges considering the transition from paper to mobile event management
---
**Meet Your Speakers**
**Leilani Potgieter** — Events Assistant, Northeastern University
Leilani manages Guidebook implementation for all admitted student programming at Northeastern, coordinating Boston Welcome Days serving 2,000+ students across six intensive days each spring.
**Casey Johnstone** — Client Success Relationship Manager, Guidebook
With previous student affairs orientation experience, Casey partners with colleges and universities to optimize event technology and shares best practices from successful implementations like Indiana Tech's 94% efficiency improvement.
---
Whether you're managing 50 visitors or 5,700 attendees, the strategies shared in this webinar will help you reduce chaos, save time, and create an event experience that drives enrollment. Register now to save your spot!
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