Our brand new event check-in and attendance tracking tools are available now!  Guidebook has offered Session Attendance Verification for years, allowing event organizers to control session capacity and give participants credit for attending specific sessions. 

Now, we’re excited to offer Guide Attendance Verification, which allows organizers to track overall event attendance. Additionally, we’re now offering End-User Self-Scanning so attendees can check themselves in.  We're thrilled to bring you these highly requested tools, designed to:

• Speed up attendee arrivals.
• Capture more accurate attendee and event data.
• Save time and provide greater flexibility for you and your team.
• Integrate seamlessly with Guidebook Registration (so you’ll know who came, and what they did).

What is Attendance Verification?

Whether you call it check-in, attendance tracking, or something else, attendance verification is the process of recording who showed up to an event or session. This information helps organizers:

• Enhance the attendee experience.
• Assess the success of individual sessions and the event as a whole.
• Ensure that attendees receive credit for showing up.
• Gain insights to improve future events.

What’s New In Attendance Verification?

Event organizers now have access to 2 new features: 

• Self-Check-in With QR Codes
• Event Attendance Tracking

1. Self-check-in With QR Codes

Now event organizers can generate QR codes and allow attendees to check themselves for a session or the whole event - simply by scanning the code. This highly requested feature reduces the need for staff at entry points, while ensuring accurate attendance tracking. Plus, all the self-check-in data can be easily exported for reporting and analysis.

With our updated solution, designated staff can scan attendee badges for check-in to specific schedule sessions and/or for the overall event. This means you can use the same mobile app for event check-in and attendance tracking as you do for the schedule, notifications, and networking.  How this helps you:

• Reduce bottlenecks and say goodbye to long check-in lines.
• Free up your staff to focus on delivering a better attendee experience.
• Simplify operations by placing QR codes at key locations and let attendees scan at their convenience.
• Give participants a hassle-free entry process they’ll appreciate.

2. Event Attendance Tracking

Knowing who attended your event is essential for planning, reporting and demonstrating ROI. 

That’s why we’re introducing Guide Attendance Tracking to help you monitor overall event attendance (in addition to session attendance tracking, which is already available in Builder). Furthermore, this information will be readily accessible, in real-time, from your event app and from Builder.

How this helps you:

• Get a complete picture of who attended your event at a glance.
• Gain actionable insights into attendee behavior for future planning.
• Eliminate the hassle of juggling multiple systems and track everything in one place from your event app or Builder.

Why Choose Guidebook’s Attendance Tracking Solution?

Guidebook has been a trusted provider of mobile-first, event management solutions for over a decade. Thousands of teams and event organizers have relied on our technology for seamless management of over 100,000 events.

With the addition of self-check-in via QR codes and event attendance tracking, we’re giving you more tools to make your job easier (and your events more successful).

Have questions about these feature upgrades or our event software? Talk to one of our dedicated product experts or get started on your own.