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For institutions under 6,000 students

The campus app built for small colleges.

Small colleges run on budgets that can't absorb a 100% renewal hike. Guidebook is the campus app priced for institutions under 6,000 students, without pricing that scales with every freshman class.

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Trusted by leading small colleges across the U.S.

Why small-school budgets break on enterprise pricing

The big platforms quote like you're a state flagship. Per-user fees that scale with every freshman class. Required implementation consultants your office can't hire. Meanwhile your team is two people running every event on campus. The tools that fit your budget don't do everything you need.

Don't pay for growing

You shouldn't pay more when your incoming class grows by 100 students. Guidebook prices by institution, not by headcount.

Skip the surprise renewal hike

You won't sign one year and discover the renewal is double. Predictable pricing means the budget you set today is the one you can plan against.

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Pricing

One app. The whole campus. Your size.

"I looked at another platform but...it just snowballed the cost for what I wanted to do. You [Guidebook] have got all-inclusive. That was fantastic and it got me everything I needed!"
Lance Johnson
Chief Operating Officer

Key features for small colleges running lean

Priced like a small college. Built like a flagship.

Same platform that powers orientation at large state flagships. Same features. Same support team. Different pricing model, built for institutions where one director runs admissions events, orientation, family weekend, and the alumni reunion. You get the whole app. Your finance office gets a predictable annual line item.

Your whole campus, on one map

Admissions visit days. Orientation tours. Family weekend parking. Alumni reunion check-in. Every event your small team runs, pinned to the same campus map. One app for the whole institution, not five.

From "get ready" to "stay close" — every program

Get ready: pre-arrival emails for orientation, family weekend, alumni reunion. On campus: live updates whether it's 200 first-years or 80 reunion alumni. Stay close: follow-ups, surveys, and the next event in the same app. Your small team runs every program through one lifecycle.

See engagement across every event

Average time in app. Items tapped per session. Comments and likes. The same dashboard tells you how orientation, family weekend, and the alumni reunion performed, without rebuilding the report each time. One team, one source of truth.

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75% of the top US colleges use Guidebook

See how real campus teams put it to work

Louisiana Tech University

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Louisiana Tech University brings orientation to life with Bulldog’s First Bite, a Guidebook-powered app that welcomes new students with everything they need in one place.



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Inside the app, students can:



  • Explore session-specific schedules and interactive campus maps.
  • Access handbooks, directories, and key campus resources.
  • Connect with campus culture through photos and social feeds.
  • Stay organized with built-in notes and real-time notifications.

Louisiana Tech University

‍

Louisiana Tech University brings orientation to life with Bulldog’s First Bite, a Guidebook-powered app that welcomes new students with everything they need in one place.



‍

Inside the app, students can:



  • Explore session-specific schedules and interactive campus maps.
  • Access handbooks, directories, and key campus resources.
  • Connect with campus culture through photos and social feeds.
  • Stay organized with built-in notes and real-time notifications.

Louisiana Tech University

‍

Louisiana Tech University brings orientation to life with Bulldog’s First Bite, a Guidebook-powered app that welcomes new students with everything they need in one place.



‍

Inside the app, students can:



  • Explore session-specific schedules and interactive campus maps.
  • Access handbooks, directories, and key campus resources.
  • Connect with campus culture through photos and social feeds.
  • Stay organized with built-in notes and real-time notifications.

Louisiana Tech University

‍

Louisiana Tech University brings orientation to life with Bulldog’s First Bite, a Guidebook-powered app that welcomes new students with everything they need in one place.



‍

Inside the app, students can:



  • Explore session-specific schedules and interactive campus maps.
  • Access handbooks, directories, and key campus resources.
  • Connect with campus culture through photos and social feeds.
  • Stay organized with built-in notes and real-time notifications.

University of Florida - Tours

The University of Florida's Gator Way App is a key piece in a prospective student's experience on campus, and gives a feeling of what it feels like to be a Gator. Their app allows students to:

- Tour campus with a guided route, audio descriptions.
- Register for sessions relevant to their major, and other interests.
- Connect with various departments on campus.

Students and families leave campus after a strong first impression, and can revisit the campus at home in the app to view anything they missed.

What EDU teams have to say

“We went from 200 hours and 5 staff members to just 25 hours and 1 person - compared with creating a website and printed programs.”

Kristin Sargeant

University of Edinburgh

“With Guidebook, we use an audio tour guide to help prospective students navigate campus, learn more about university offerings, and feel part of the campus community - even if they’re unable to visit in person.”

Steven Kelly

University of Calgary

“With schedules frequently changing, we needed a flexible solution to accommodate updates in real time. The team would print 40,000 programs to hand out at the events, which were costly, bad for the environment, and once printed, couldn’t be updated with constant changes.”

Open Days Team

University of Manchester

“With Guidebook, administrators are able to create the app themselves without any IT support and non-technical content creators can easily upload and publish content.”

Meredith Aden

University of Memphis

“With Guidebook, we use an audio tour guide to help prospective students navigate campus, learn more about university offerings, and feel part of the campus community - even if they’re unable to visit in person.”

Steven Kelly

University of Calgary

“We went from 200 hours and 5 staff members to just 25 hours and 1 person - compared with creating a website and printed programs.”

Kristin Sargeant

University of Edinburgh

“When we started we yielded 40%. After implementing Guidebook our yield grew to 82%. We believe Guidebook had a strong impact on that growth.”

Andrea Crilly

Indiana Tech

“Our app costs 29% less than printing, and our student yield increased by 105% once we began using Guidebook.”

Andrea Crilly

Indiana Tech

“With schedules frequently changing, we needed a flexible solution to accommodate updates in real time. The team would print 40,000 programs to hand out at the events, which were costly, bad for the environment, and once printed, couldn’t be updated with constant changes.”

Open Days Team

University of Manchester

“With Guidebook, administrators are able to create the app themselves without any IT support and non-technical content creators can easily upload and publish content.”

Meredith Aden

University of Memphis

“With Guidebook, we use an audio tour guide to help prospective students navigate campus, learn more about university offerings, and feel part of the campus community - even if they’re unable to visit in person.”

Steven Kelly

University of Calgary

“We went from 200 hours and 5 staff members to just 25 hours and 1 person - compared with creating a website and printed programs.”

Kristin Sargeant

University of Edinburgh

“When we started we yielded 40%. After implementing Guidebook our yield grew to 82%. We believe Guidebook had a strong impact on that growth.”

Andrea Crilly

Indiana Tech

“Our app costs 29% less than printing, and our student yield increased by 105% once we began using Guidebook.”

Andrea Crilly

Indiana Tech

“With schedules frequently changing, we needed a flexible solution to accommodate updates in real time. The team would print 40,000 programs to hand out at the events, which were costly, bad for the environment, and once printed, couldn’t be updated with constant changes.”

Open Days Team

University of Manchester

“With Guidebook, administrators are able to create the app themselves without any IT support and non-technical content creators can easily upload and publish content.”

Meredith Aden

University of Memphis

The campus app sized for your school.

Every event on campus, set up by your team, on pricing built for your institution's size. The same Guidebook the large state flagships use, sized for the school you actually work at.

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FAQs

[faq] Q: Why is Guidebook a good fit for small colleges? A: Small colleges need one practical campus app that can support many jobs: orientation, admissions visits, family weekend, alumni events, student life, career fairs, and campus resources. Guidebook helps lean teams run more programs without buying a different tool for every office. Q: Can a small team manage Guidebook without a developer? A: Yes. Guidebook is designed for event and campus teams, not developers. Staff can update schedules, maps, content, push notifications, FAQs, and resources without waiting on IT or a web team. Q: Does Guidebook charge more every time enrollment grows? A: Guidebook is positioned around predictable institutional use, which matters for smaller schools with tight budgets. The point is to give teams a campus app they can plan around, not a tool that becomes harder to afford when a class grows. Q: Can one Guidebook app serve multiple departments? A: Yes. Admissions, orientation, student affairs, alumni, career services, and parent programs can each have their own content and experiences inside the same branded app. Students and families get clarity. Staff get reuse. Q: How does Guidebook save staff time for small colleges? A: Teams can reuse templates, duplicate event structures, update content once, send push notifications, and keep maps and schedules current. That cuts down on rework, repeat questions, print changes, and last-minute scrambling. Q: What should small colleges use Guidebook for first? A: Start with the event or season causing the most pressure: orientation, admitted student day, family weekend, or a major campus event. Once the app is live, the same structure can expand into student engagement, resources, alumni events, and career fairs. [/faq]
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