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Roadshow event app

Roadshow event app that delivers consistent experiences across every city with centralized lead capture and analytics to prove ROI.

Get a branded app event app

Best-in-class event and conference app builder, trusted by thousands of planners worldwide.

Your Brand, Every City — Consistent Experiences That Scale

Whether attendees join you in Boston or Denver, your roadshow deserves a unified presence that reflects your identity at every stop. Choose from branded delivery options designed to give your multi-city events the polished, professional feel that builds recognition and trust across markets.

Build trust

Your brand, front and center in your own app, downloaded directly from the app stores.

Deliver continuity

One app for everything a student needs. From being a prospective student through to graduation and beyond.

Stand out

Your own app helps you to stand out from the competition, stay top of mind, and be remembered.

Branded Apps

Why planners love roadshows that just work.

Stop rebuilding your event from scratch in every city. One system, consistent experiences from Seattle to Miami, and aggregate data that shows exactly which markets deliver—so you can prove ROI and optimize your route.

Build and update your event with total control.

Empower your roadshow team to customize schedules and logistics for every city, ensuring a seamless attendee experience from a single dashboard.

Your Brand, Every City, Every Stop.

Keep your roadshow identity consistent across all venues with fully branded apps and badges that reinforce recognition from coast to coast.

One Platform, Every City— Seamlessly Connected.

Scale your roadshow across any number of venues while maintaining consistent experiences and centralized control from a single dashboard.

One App, Every City: Consistent Attendee Journeys.

Give attendees the same polished mobile experience at every roadshow stop. Unified schedules, venue details, and real-time updates travel with your tour.

Simplify roadshow operations with seamless integrations.

Connect registration, websites, and badges to streamline every city stop and boost efficiency for your roadshow event app.

Why planners love our roadshow event app.

Every feature below exists to deliver consistent experiences across every city. See how centralized control replaces the chaos of managing dozens of locations with scattered tools.

Event Scheduling

Schedule management, attendance tracking, and verification for all events

Slate Integration

Sync student and contact data directly with Slate to keep every record up to date

QR Code Check-In

Let attendees check in to sessions instantly by scanning a QR code

Advanced Scheduling

Session tracks and preset schedules to manage complex, multi-day events

Self-Guided Tours

Let visitors explore campus at their own pace with location-aware, guided routes

AI Schedule Import

Automatically import and build personalized schedules with AI-powered matching

User Management

Privacy controls and granular permissions to manage attendee access and data

Content & Information

Information lists, folders, links to PDFs/videos, and QR pages

Maps & Navigation

Static maps, Google/Apple Maps integration, and QR scanning

Interactive Maps

Link sessions and exhibitors to specific locations with offline access

Push Notifications

Personalized and group notifications to keep attendees engaged throughout your event

Social Engagement

Social feed and networking tools to boost attendee interaction

Session Verification

Verify attendee attendance and track session participation in real-time

Native Apps

iOS/Android apps with offline access, personalization, and native performance

Analytics & Management

Detailed metrics, content management, and real-time updates with live publishing

Support

Email support for your team

Gamification

Leaderboard, QR scavenger hunt, and engagement tools to boost participation

Feedback & Polls

Live polls, forms, surveys, and real-time feedback collection

ALL FEATURES

INTEGRATIONS

Slate Integration

Sync student and contact data directly with Slate to keep every record up to date.

CONTENT

Schedule

What's happening, when and where?

Schedule Tracks

Segment complex schedules into streams with custom filters.

Preset Schedules

Admin-built personalized schedules for individuals or groups.

AI Schedule Import

Automatically import and build personalized schedules with AI-powered matching.

Session Registration

Manage attendance with session limits and waitlists.

Session Check-In

Fast, contactless check-in for sessions with real-time attendance capture.

Session Attendance Verification

Scan attendees to know who attended which sessions.

Information Lists

E.g. speakers, sponsors, documents, FAQs, safety guidance, etc.

Contact Form on List Items

Lead capture for exhibitors/sponsors.

Links Between App Content

Connect things like speakers and sessions, or sponsors and videos.

Folders

Organize menus with nested folders for easy navigation.

Appointment-Scheduling on List Items

Connect your Calendly and allow users to book meetings.

Static Image Maps

Floor plans that work offline.

Interactive Maps

Link sessions, exhibitors and sponsors to specific places - available offline.

Self-Guided Tours

Location-aware, self-paced routes for visitors exploring campus on their own.

Google & Apple Maps

Link sessions and list items to live area maps.

QR Pages for Lists

Users can scan a code and go straight to information in the app.

Links to URLs

Load any content on the web, inside the app.

Links to PDFs

Session slides, pre-reading materials, safety documents, etc.

Links to Videos

Integrate on-demand and live video inside the app.

Sponsor Banner Ads

Rotating banners to help you generate additional revenue.

Accessibility

Optimized to be accessible for all users.

Unlimited Content
Upload as many sessions, speakers, sponsors, exhibitors, etc. as you need.

ENGAGEMENT

Push Notifications

Including personalized and group notifications (instantly alert people in their pocket).

Leaderboard

Build a scoring system that encourages the app engagement you want.

Interact: Social Feed

Private social wall for photos, discussion and sponsors.

Private Chat

1:1 conversations for networking between app users.

1:1 Meeting Booking

Allow app users to book time with each other in the app and foster new connections.

User Interests: Matchmaking

Set topics or interests and let attendees find smart suggestions for networking.

Live Polls

Audience engagement questions.

Forms & Surveys

Capture the information you need from users - e.g. feedback surveys or dietary requirement.

Assessments

Build quizzes with correct answers and point scoring.

Session Discussion

Allow your attendees to have focused conversation on one specific session.

Photo Album

A place for users to network and share memories.

QR Code Scavenger Hunt

Build unique challenges for users - and influence where they go at your event.

Social Media Integrations

Allow users to access popular platforms from inside your app.

USER MANAGEMENT & PRIVACY

App Privacy: Public

Allow anyone to download your content and engage.

App Privacy: Passphrase-Protected

Set a password of your choice to protect your content.

App Privacy: Invite-Only

Control access to your content based on their email address.

Gated Lists

Decide who can see which content in your guide.

Moderating Users & Content

Ban users, delete content, and allow for reporting.

User Invitations

Upload users emails and invite them seamlessly.

Group Management

Build groups and create personalized experiences for them.

Free Registration

Manage your event sign-ups.

Paid Ticketing

Sell tickets for your events.

DIY Badges

Design your badges with the Guidebook ID QR code and print them yourself.

Professionally Printed Badges

Design your badges with the Guidebook ID QR code and print professionally with customizations.

Onsite Badge Printing

Work with Guidebook's badging partner to print onsite badges with the Guidebook ID QR code.

APP-USER TOOLS

Personalized Schedules

User-built.

To-Do Lists

User-built.

Notes

Private to end users.

QR Scanner

Scan QR codes inside the app.

GUIDE-BUILDING

Native iOS & Android Apps

Make 80%+ of your content available offline with a native app.

Guidebook Web

A website version of your app.

Event Marketing Websites

Promote your events on a custom designed webpage.

Collaborate Portal

Invite sponsors, speakers, exhibitors to complete their own profiles.

Custom Menu Item Icons

Put your own stamp on the design.

Out-of-the-box Integrations

Connect to your favorite systems.

Open API

Your IT team can push or pull any information from Guidebook.

iCal Sync

Integrate your schedule with your iCal.

Detailed Metrics

Capture and analyze data from your app and build reports with exports and images.

Clone Guides and Import/Export Content

Export content, make guide-building easy and save time.

Unlimited Admins/Editors
Invite as many people as you need to help build your app.

Unlimited Changes and Updates
Publish as many edits as you need, live within 60 seconds.

SUPPORT

US & UK Based Email Support

With average response times of <20 minutes during business hours.

Live Chat & Phone Support

During ET business hours.

Join 5000+ other
event planners today.

From Fortune 500s to universities to associations, teams trust Guidebook to save time, reduce chaos, and delight attendees.

Young woman with glasses and a gray sweater resting her chin on her hand, attentively watching an event.

See how it works

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"Guidebook is easy for us to use as staff and easy for students to navigate. It’s been a win-win, which you don’t always get when investing in new systems.”

Kings College Team

King’s College London

Group of five young people smiling and posing in front of a colorful graffiti wall at an event.

Trusted by top universities

Higher Education

Smiling business people holding wine glasses at a lively indoor event with warm lighting.

Plan your next event with ease

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“With schedules frequently changing, we needed a flexible solution to accommodate updates in real time. The team would print 40,000 programs to hand out at the events, which were costly, bad for the environment, and once printed, couldn’t be updated with constant changes.”

Open Days Team

University of Manchester

Smiling businessman in suit and tie enjoying a lively networking event with blurred people and warm lighting in the background.

Trusted by enterprises, associations and more

Case Studies

Branded roadshow apps, your brand.

Deliver a uniform mobile experience city to city with centralized schedules and unified lead capture—so your team iterates fast and proves results across markets.

Registration

Sell tickets, create branded pages, and collect the attendee info you need.

Learn more

Badge Printing

Design and print beautiful badges professionally, on-site, or at home. Printer meltdowns optional.

Learn more

Event Website

Create a modern, branded website that matches your school's vibe and creates excitement for your event.

Learn more

Build a campus app students actually use.

The Belonging Survey: A National Benchmark for Admissions and Orientation

Best-in-class event and conference app builder, trusted by thousands of planners worldwide.

Your Brand, Every City — Consistent Experiences That Scale

Build trust

Deliver continuity

Stand out

Why planners love roadshows that just work.

Build and update your event with total control.

Your Brand, Every City, Every Stop.

One Platform, Every City— Seamlessly Connected.

One App, Every City: Consistent Attendee Journeys.

Simplify roadshow operations with seamless integrations.

Why planners love our roadshow event app.

Event Scheduling

Slate Integration

QR Code Check-In

Advanced Scheduling

Self-Guided Tours

AI Schedule Import

User Management

Content & Information

Maps & Navigation

Interactive Maps

Push Notifications

Social Engagement

Session Verification

Native Apps

Analytics & Management

Support

Gamification

Feedback & Polls

Join 5000+ other **event planners** today.

See how it works

Trusted by top universities

Plan your next event with ease

Trusted by enterprises, associations and more

Branded roadshow apps, your brand.

Registration

Badge Printing

Event Website

Build a campus app students actually use.

Join 5000+ other
event planners today.