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Recruitment event app

Recruitment event app that matches candidates to roles before the event, enables scheduled conversations, and tracks every hire back to its source.

Admissions journey and university mobile app Five admissions milestones: discover programs, campus visit, apply, admitted student day, and enroll. Below, one phone scrolls a Student Day schedule; the other pans a campus map with colored zones and location pins. DiscoverPrograms CampusVisit Apply AdmittedStudent Day Enroll North Campus Central Campus South Campus Residential Area NorthCheck-In CentralCheck-In Maple Hall Pine Hall Oak Hall 9:36 Campus Map Search locations + − P Parking ✓ Check-In Residence Halls 9:36 Student Day 10:00 am All day Check-In Opens Welcome Center Arrival 10:30 am 30m Opening Welcome Main Auditorium Keynote Event 11:30 am 60m Meet Your College Science Hall Academics 12:30 pm 60m Lunch with CurrentStudents Campus Green Community 1:00 pm 60m Academic Fair Multiple Locations Programs Academics 2:00 pm 60m Housing Preview Residence Halls Campus Life 3:15 pm 45m Campus Walking Tour Welcome Center Arrival 4:30 pm 60m Closing Reception Student Union Community

Best-in-class event and conference app builder, trusted by thousands of planners worldwide.

Your Brand Forward Recruitment Experiences That Stand Apart

Generic event platforms make every hiring event feel the same. Your talent acquisition deserves better. Choose from branded digital experiences and customized spaces that reflect your employer brand—turning passive candidates into engaged prospects who remember your company.

Build trust

Your brand, front and center in your own app, downloaded directly from the app stores.

Deliver continuity

One app for everything a student needs. From being a prospective student through to graduation and beyond.

Stand out

Your own app helps you to stand out from the competition, stay top of mind, and be remembered.

Why planners love recruitment events that deliver.

Stop watching passive candidates drift through your booth without real conversations. These tools help you match talent to roles before the event, schedule meaningful interactions, and track every candidate from first interest to signed offer.

Shape your event flow with real-time control.

Customize sign-ups, notes, and schedules for recruitment events—capture every lead and track booth activity from one intuitive dashboard.

Your Brand, Front and Center at Every Touchpoint.

Candidates see your company branding on the app and badges, building trust and recognition while you capture every lead seamlessly.

One platform for every recruiting event you run.

From intimate networking sessions to massive career fairs, capture every candidate and track your pipeline without missing a beat.

Candidates check in fast, you capture every detail.

Mobile check-ins replace paper sign-ups at your booth. Candidate info flows directly into your pipeline so no promising hire gets lost in the shuffle.

Simplify event sign-ins with seamless integrations.

Connect registration, websites, and badges to streamline recruitment event operations and boost efficiency.

Why planners love this recruitment event app.

Every feature below exists to turn passive attendees into active candidates and random booth visits into scheduled conversations. See how each capability connects talent to roles—and proves which events actually drive hires.

Event Scheduling

Schedule management, attendance tracking, and verification for all events

Slate Integration

Sync student and contact data directly with Slate to keep every record up to date

QR Code Check-In

Let attendees check in to sessions instantly by scanning a QR code

Advanced Scheduling

Session tracks and preset schedules to manage complex, multi-day events

Self-Guided Tours

Let visitors explore campus at their own pace with location-aware, guided routes

AI Schedule Import

Automatically import and build personalized schedules with AI-powered matching

User Management

Privacy controls and granular permissions to manage attendee access and data

Content & Information

Information lists, folders, links to PDFs/videos, and QR pages

Maps & Navigation

Static maps, Google/Apple Maps integration, and QR scanning

Interactive Maps

Link sessions and exhibitors to specific locations with offline access

Push Notifications

Personalized and group notifications to keep attendees engaged throughout your event

Social Engagement

Social feed and networking tools to boost attendee interaction

Session Verification

Verify attendee attendance and track session participation in real-time

Native Apps

iOS/Android apps with offline access, personalization, and native performance

Analytics & Management

Detailed metrics, content management, and real-time updates with live publishing

Support

Email support for your team

Gamification

Leaderboard, QR scavenger hunt, and engagement tools to boost participation

Feedback & Polls

Live polls, forms, surveys, and real-time feedback collection

ALL FEATURES
INTEGRATIONS
Slate Integration
Sync student and contact data directly with Slate to keep every record up to date.
CONTENT
Schedule
What's happening, when and where?
Schedule Tracks
Segment complex schedules into streams with custom filters.
Preset Schedules
Admin-built personalized schedules for individuals or groups.
AI Schedule Import
Automatically import and build personalized schedules with AI-powered matching.
Session Registration
Manage attendance with session limits and waitlists.
Session Check-In
Fast, contactless check-in for sessions with real-time attendance capture.
Session Attendance Verification
Scan attendees to know who attended which sessions.
Information Lists
E.g. speakers, sponsors, documents, FAQs, safety guidance, etc.
Contact Form on List Items
Lead capture for exhibitors/sponsors.
Links Between App Content
Connect things like speakers and sessions, or sponsors and videos.
Folders
Organize menus with nested folders for easy navigation.
Appointment-Scheduling on List Items
Connect your Calendly and allow users to book meetings.
Static Image Maps
Floor plans that work offline.
Interactive Maps
Link sessions, exhibitors and sponsors to specific places - available offline.
Self-Guided Tours
Location-aware, self-paced routes for visitors exploring campus on their own.
Google & Apple Maps
Link sessions and list items to live area maps.
QR Pages for Lists
Users can scan a code and go straight to information in the app.
Links to URLs
Load any content on the web, inside the app.
Links to PDFs
Session slides, pre-reading materials, safety documents, etc.
Links to Videos
Integrate on-demand and live video inside the app.
Sponsor Banner Ads
Rotating banners to help you generate additional revenue.
Accessibility
Optimized to be accessible for all users.
Unlimited Content
Upload as many sessions, speakers, sponsors, exhibitors, etc. as you need.
ENGAGEMENT
Push Notifications
Including personalized and group notifications (instantly alert people in their pocket).
Leaderboard
Build a scoring system that encourages the app engagement you want.
Interact: Social Feed
Private social wall for photos, discussion and sponsors.
Private Chat
1:1 conversations for networking between app users.
1:1 Meeting Booking
Allow app users to book time with each other in the app and foster new connections.
User Interests: Matchmaking
Set topics or interests and let attendees find smart suggestions for networking.
Live Polls
Audience engagement questions.
Forms & Surveys
Capture the information you need from users - e.g. feedback surveys or dietary requirement.
Assessments
Build quizzes with correct answers and point scoring.
Session Discussion
Allow your attendees to have focused conversation on one specific session.
Photo Album
A place for users to network and share memories.
QR Code Scavenger Hunt
Build unique challenges for users - and influence where they go at your event.
Social Media Integrations
Allow users to access popular platforms from inside your app.
USER MANAGEMENT & PRIVACY
App Privacy: Public
Allow anyone to download your content and engage.
App Privacy: Passphrase-Protected
Set a password of your choice to protect your content.
App Privacy: Invite-Only
Control access to your content based on their email address.
Gated Lists
Decide who can see which content in your guide.
Moderating Users & Content
Ban users, delete content, and allow for reporting.
User Invitations
Upload users emails and invite them seamlessly.
Group Management
Build groups and create personalized experiences for them.
Free Registration
Manage your event sign-ups.
Paid Ticketing
Sell tickets for your events.
DIY Badges
Design your badges with the Guidebook ID QR code and print them yourself.
Professionally Printed Badges
Design your badges with the Guidebook ID QR code and print professionally with customizations.
Onsite Badge Printing
Work with Guidebook's badging partner to print onsite badges with the Guidebook ID QR code.
APP-USER TOOLS
Personalized Schedules
User-built.
To-Do Lists
User-built.
Notes
Private to end users.
QR Scanner
Scan QR codes inside the app.
GUIDE-BUILDING
Native iOS & Android Apps
Make 80%+ of your content available offline with a native app.
Guidebook Web
A website version of your app.
Event Marketing Websites
Promote your events on a custom designed webpage.
Collaborate Portal
Invite sponsors, speakers, exhibitors to complete their own profiles.
Custom Menu Item Icons
Put your own stamp on the design.
Out-of-the-box Integrations
Connect to your favorite systems.
Open API
Your IT team can push or pull any information from Guidebook.
iCal Sync
Integrate your schedule with your iCal.
Detailed Metrics
Capture and analyze data from your app and build reports with exports and images.
Clone Guides and Import/Export Content
Export content, make guide-building easy and save time.
Unlimited Admins/Editors
Invite as many people as you need to help build your app.
Unlimited Changes and Updates
Publish as many edits as you need, live within 60 seconds.
SUPPORT
US & UK Based Email Support
With average response times of <20 minutes during business hours.
Live Chat & Phone Support
During ET business hours.

Join 5000+ other
**event planners** today.

From Fortune 500s to universities to associations, teams trust Guidebook to save time, reduce chaos, and delight attendees.

Young woman with glasses and a gray sweater resting her chin on her hand, attentively watching an event.

See how it works

One thing that has really helped is it has required two offices that work with our incoming students the most to be on the same track. So I onboarded Guidebook for orientation and then we immediately said we're going to use this for our admissions event.
Brittany Jackson
Director of Orientation and New Student Programs, North Carolina A&T State University
Group of five young people smiling and posing in front of a colorful graffiti wall at an event.

Trusted by top universities

Smiling business people holding wine glasses at a lively indoor event with warm lighting.

Plan your next event with ease

“Our app gives us the flexibility to make changes on the fly that create a better experience for students during orientation.”
Taylor Blair
University of Kentucky
Smiling businessman in suit and tie enjoying a lively networking event with blurred people and warm lighting in the background.

Trusted by enterprises, associations and more

Branded mobile event apps Your brand.

Launch a polished, branded app where professionals pre-match to roles, schedule conversations, and get seen—while recruiters prioritize by skills and track outcomes to prove ROI.

Registration

Sell tickets, create branded pages, and collect the attendee info you need.

Badge Printing

Design and print beautiful badges professionally, on-site, or at home. Printer meltdowns optional.

Event Website

Create a modern, branded website that matches your school's vibe and creates excitement for your event.