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Community event app

Transform event attendees into a thriving year-round community. Our community event app connects members between gatherings with forums, volunteer tools, and engagement analytics.

Admissions journey and university mobile app Five admissions milestones: discover programs, campus visit, apply, admitted student day, and enroll. Below, one phone scrolls a Student Day schedule; the other pans a campus map with colored zones and location pins. DiscoverPrograms CampusVisit Apply AdmittedStudent Day Enroll North Campus Central Campus South Campus Residential Area NorthCheck-In CentralCheck-In Maple Hall Pine Hall Oak Hall 9:36 Campus Map Search locations + − P Parking ✓ Check-In Residence Halls 9:36 Student Day 10:00 am All day Check-In Opens Welcome Center Arrival 10:30 am 30m Opening Welcome Main Auditorium Keynote Event 11:30 am 60m Meet Your College Science Hall Academics 12:30 pm 60m Lunch with CurrentStudents Campus Green Community 1:00 pm 60m Academic Fair Multiple Locations Programs Academics 2:00 pm 60m Housing Preview Residence Halls Campus Life 3:15 pm 45m Campus Walking Tour Welcome Center Arrival 4:30 pm 60m Closing Reception Student Union Community

Best-in-class event and conference app builder, trusted by thousands of planners worldwide.

Your Brand, Front and Center Not Another Generic Platform

Your community deserves more than a forgettable experience on someone else's platform. Choose from branded delivery options that keep your organization's identity visible everywhere members connect—turning occasional attendees into a recognized, unified community.

Build trust

Your brand, front and center in your own app, downloaded directly from the app stores.

Deliver continuity

One app for everything a student needs. From being a prospective student through to graduation and beyond.

Stand out

Your own app helps you to stand out from the competition, stay top of mind, and be remembered.

Why planners love building real community.

Events bring people together once. What happens between them determines whether your community thrives or fades. These tools help you turn occasional attendees into engaged members who stay connected year-round.

Shape your event journey with total team control.

Empower organizers to easily build and update your community event app, keeping members engaged and connected between gatherings.

Your Brand, Front and Center, Every Interaction.

Your community app features your logo, colors, and identity. Members engage with your brand year-round, building lasting recognition and loyalty.

One Platform for Every Event, Any Size Community.

From intimate meetups to large-scale gatherings, keep your members connected year-round with a flexible hub that grows alongside your community.

Your community hub, always in their pocket.

Members stay connected between events with instant access to discussions, announcements, and fellow attendees—all from one app they actually use.

Simplify event management with seamless integrations for your community.

Connect registration, websites, and badges to keep your community engaged and operations smooth for every community event app.

Why planners love this community event app.

Every feature here exists to turn event attendees into engaged community members. See how organizers keep their communities active and connected long after the last session ends.

Event Scheduling

Schedule management, attendance tracking, and verification for all events

Slate Integration

Sync student and contact data directly with Slate to keep every record up to date

QR Code Check-In

Let attendees check in to sessions instantly by scanning a QR code

Advanced Scheduling

Session tracks and preset schedules to manage complex, multi-day events

Self-Guided Tours

Let visitors explore campus at their own pace with location-aware, guided routes

AI Schedule Import

Automatically import and build personalized schedules with AI-powered matching

User Management

Privacy controls and granular permissions to manage attendee access and data

Content & Information

Information lists, folders, links to PDFs/videos, and QR pages

Maps & Navigation

Static maps, Google/Apple Maps integration, and QR scanning

Interactive Maps

Link sessions and exhibitors to specific locations with offline access

Push Notifications

Personalized and group notifications to keep attendees engaged throughout your event

Social Engagement

Social feed and networking tools to boost attendee interaction

Session Verification

Verify attendee attendance and track session participation in real-time

Native Apps

iOS/Android apps with offline access, personalization, and native performance

Analytics & Management

Detailed metrics, content management, and real-time updates with live publishing

Support

Email support for your team

Gamification

Leaderboard, QR scavenger hunt, and engagement tools to boost participation

Feedback & Polls

Live polls, forms, surveys, and real-time feedback collection

ALL FEATURES
INTEGRATIONS
Slate Integration
Sync student and contact data directly with Slate to keep every record up to date.
CONTENT
Schedule
What's happening, when and where?
Schedule Tracks
Segment complex schedules into streams with custom filters.
Preset Schedules
Admin-built personalized schedules for individuals or groups.
AI Schedule Import
Automatically import and build personalized schedules with AI-powered matching.
Session Registration
Manage attendance with session limits and waitlists.
Session Check-In
Fast, contactless check-in for sessions with real-time attendance capture.
Session Attendance Verification
Scan attendees to know who attended which sessions.
Information Lists
E.g. speakers, sponsors, documents, FAQs, safety guidance, etc.
Contact Form on List Items
Lead capture for exhibitors/sponsors.
Links Between App Content
Connect things like speakers and sessions, or sponsors and videos.
Folders
Organize menus with nested folders for easy navigation.
Appointment-Scheduling on List Items
Connect your Calendly and allow users to book meetings.
Static Image Maps
Floor plans that work offline.
Interactive Maps
Link sessions, exhibitors and sponsors to specific places - available offline.
Self-Guided Tours
Location-aware, self-paced routes for visitors exploring campus on their own.
Google & Apple Maps
Link sessions and list items to live area maps.
QR Pages for Lists
Users can scan a code and go straight to information in the app.
Links to URLs
Load any content on the web, inside the app.
Links to PDFs
Session slides, pre-reading materials, safety documents, etc.
Links to Videos
Integrate on-demand and live video inside the app.
Sponsor Banner Ads
Rotating banners to help you generate additional revenue.
Accessibility
Optimized to be accessible for all users.
Unlimited Content
Upload as many sessions, speakers, sponsors, exhibitors, etc. as you need.
ENGAGEMENT
Push Notifications
Including personalized and group notifications (instantly alert people in their pocket).
Leaderboard
Build a scoring system that encourages the app engagement you want.
Interact: Social Feed
Private social wall for photos, discussion and sponsors.
Private Chat
1:1 conversations for networking between app users.
1:1 Meeting Booking
Allow app users to book time with each other in the app and foster new connections.
User Interests: Matchmaking
Set topics or interests and let attendees find smart suggestions for networking.
Live Polls
Audience engagement questions.
Forms & Surveys
Capture the information you need from users - e.g. feedback surveys or dietary requirement.
Assessments
Build quizzes with correct answers and point scoring.
Session Discussion
Allow your attendees to have focused conversation on one specific session.
Photo Album
A place for users to network and share memories.
QR Code Scavenger Hunt
Build unique challenges for users - and influence where they go at your event.
Social Media Integrations
Allow users to access popular platforms from inside your app.
USER MANAGEMENT & PRIVACY
App Privacy: Public
Allow anyone to download your content and engage.
App Privacy: Passphrase-Protected
Set a password of your choice to protect your content.
App Privacy: Invite-Only
Control access to your content based on their email address.
Gated Lists
Decide who can see which content in your guide.
Moderating Users & Content
Ban users, delete content, and allow for reporting.
User Invitations
Upload users emails and invite them seamlessly.
Group Management
Build groups and create personalized experiences for them.
Free Registration
Manage your event sign-ups.
Paid Ticketing
Sell tickets for your events.
DIY Badges
Design your badges with the Guidebook ID QR code and print them yourself.
Professionally Printed Badges
Design your badges with the Guidebook ID QR code and print professionally with customizations.
Onsite Badge Printing
Work with Guidebook's badging partner to print onsite badges with the Guidebook ID QR code.
APP-USER TOOLS
Personalized Schedules
User-built.
To-Do Lists
User-built.
Notes
Private to end users.
QR Scanner
Scan QR codes inside the app.
GUIDE-BUILDING
Native iOS & Android Apps
Make 80%+ of your content available offline with a native app.
Guidebook Web
A website version of your app.
Event Marketing Websites
Promote your events on a custom designed webpage.
Collaborate Portal
Invite sponsors, speakers, exhibitors to complete their own profiles.
Custom Menu Item Icons
Put your own stamp on the design.
Out-of-the-box Integrations
Connect to your favorite systems.
Open API
Your IT team can push or pull any information from Guidebook.
iCal Sync
Integrate your schedule with your iCal.
Detailed Metrics
Capture and analyze data from your app and build reports with exports and images.
Clone Guides and Import/Export Content
Export content, make guide-building easy and save time.
Unlimited Admins/Editors
Invite as many people as you need to help build your app.
Unlimited Changes and Updates
Publish as many edits as you need, live within 60 seconds.
SUPPORT
US & UK Based Email Support
With average response times of <20 minutes during business hours.
Live Chat & Phone Support
During ET business hours.

Join 5000+ other
**event planners** today.

From Fortune 500s to universities to associations, teams trust Guidebook to save time, reduce chaos, and delight attendees.

Young woman with glasses and a gray sweater resting her chin on her hand, attentively watching an event.

See how it works

“We use Guidebook to welcome families for Family Weekend, offering event schedules and insights into Wildcat traditions.”
Logan Adams
Director of Orientation & New Student Services, The University of Arizona
Group of five young people smiling and posing in front of a colorful graffiti wall at an event.

Trusted by top universities

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Plan your next event with ease

“With schedules frequently changing, we needed a flexible solution to accommodate updates in real time. The team would print 40,000 programs to hand out at the events, which were costly, bad for the environment, and once printed, couldn’t be updated with constant changes.”
Open Days Team
University of Manchester
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Trusted by enterprises, associations and more

Branded mobile event apps Your brand.

Put your community in their pocket with branded mobile spaces for chats, sign-ups, and resources, keeping momentum, coordinating help, and proving engagement impact.

Registration

Sell tickets, create branded pages, and collect the attendee info you need.

Badge Printing

Design and print beautiful badges professionally, on-site, or at home. Printer meltdowns optional.

Event Website

Create a modern, branded website that matches your school's vibe and creates excitement for your event.