A Smaller School?
Deliver a polished, branded event experience without a large team or a big budget.
A Smaller School?
Deliver a polished, branded event experience without a large team or a big budget.
Running Family Programs?
Give families everything they need, from schedules and maps to real-time updates, all in one place.
Running Family Programs?
Give families everything they need, from schedules and maps to real-time updates, all in one place.
Coordinating Move-In Day?
Share updates, manage events, and keep students informed from move-in through the academic year.
Coordinating Move-In Day?
Share updates, manage events, and keep students informed from move-in through the academic year.
Offering Campus Tours?
Deliver branded, self-guided tour experiences with interactive maps and rich media, available 24/7.
Offering Campus Tours?
Deliver branded, self-guided tour experiences with interactive maps and rich media, available 24/7.
Organising a Career Fair?
Simplify logistics for students, employers, and Career Services staff with one easy-to-use app.
Organising a Career Fair?
Simplify logistics for students, employers, and Career Services staff with one easy-to-use app.
Managing Alumni Events?
Plan reunions, regional events, and fundraising campaigns with an app built for alumni engagement.
Managing Alumni Events?
Plan reunions, regional events, and fundraising campaigns with an app built for alumni engagement.
Boost Student Engagement
One hub for schedules, resources, and events that keeps students connected throughout the academic year.
Boost Student Engagement
One hub for schedules, resources, and events that keeps students connected throughout the academic year.
Planning Orientation?
Help new students feel prepared from day one with schedules, campus resources, and real-time updates in one app.
Planning Orientation?
Help new students feel prepared from day one with schedules, campus resources, and real-time updates in one app.
Running Admissions Events?
Manage open houses, tours, and yield events with a branded app that saves time and engages prospective students.
Running Admissions Events?
Manage open houses, tours, and yield events with a branded app that saves time and engages prospective students.
5 Ready-to-Use Sponsorship Package Templates
Stop starting from scratch. Grab free templates that help you build professional sponsorship packages and close deals faster.
5 Ready-to-Use Sponsorship Package Templates
Stop starting from scratch. Grab free templates that help you build professional sponsorship packages and close deals faster.
Plan Your Next Event Without Missing a Beat.
From venue selection to post-event wrap-up, this free checklist walks you through every step (so nothing falls through the cracks).
.png)
Plan Your Next Event Without Missing a Beat.
From venue selection to post-event wrap-up, this free checklist walks you through every step (so nothing falls through the cracks).
Real Results From Real Events
100,000+ organizations trust Guidebook. See exactly how universities, associations, enterprises, and more put it to work.
Real Results From Real Events
100,000+ organizations trust Guidebook. See exactly how universities, associations, enterprises, and more put it to work.
Flexible pricing for every event size
Find the perfect plan for your needs, from intimate gatherings to large-scale conferences.
Flexible pricing for every event size
Find the perfect plan for your needs, from intimate gatherings to large-scale conferences.
Join our event experts
Watch on-demand webinars and join live sessions with industry leaders sharing best practices for event success.
.jpeg)
Join our event experts
Watch on-demand webinars and join live sessions with industry leaders sharing best practices for event success.
Guidebook in Action
Book a personalized walkthrough and discover how we help event teams create better attendee experiences.
Guidebook in Action
Book a personalized walkthrough and discover how we help event teams create better attendee experiences.
Important Questions for Event Venues, Sponsors & Suppliers
Set expectations and get clarity by preparing your questions for event venues, sponsors and suppliers. We spoke with planners and agency pros to find out the questions you should be asking–beyond what you might expect.
Ask the venue
Don’t sign a contract with a venue until you’ve searched every closet for a skeleton! Download our free event venue question checklist, which outlines the primary topics you should cover to protect yourself and head off any surprises at the pass. Double down on questions about the wifi at the venue. Here are some great examples:- How many people can use the wifi all at once?
- How many devices can access it?
- Is there a charge for users who use wifi on multiple devices?
Ask your sponsors
A quick survey at the beginning of your engagement with a sponsor will help set expectations and strengthen the relationship over time. Here are some great examples:
- What are you looking to accomplish at this event? What are your goals?
- What action do you expect from the attendees?
- How would you like your brand to be portrayed at the event?
- How will you assist in marketing the event to your network, and what is the size of your audience?
Ask your suppliers
Make sure to ask critical questions to protect yourself and prepare for contingencies. Here are some great examples:
- How long have you been in business?
- What are your cancellation and payment policies?
- What kind of insurance do you have?
- Does the price include in assistance with setup/installation or is it just delivery?
- Who do I contact in case of an emergency after business hours?
- Who will be my contact on site?
- Do you have back-up equipment in the event something happens?
- What information do you need from me?
Plan with Confidence, Not stress
Get the complete event planning checklist with pre-event prep, day-of setup, and post-event follow-up all in one place..
.png)
