The Event App 500+ Associations Trust to Run Their Conferences

Stop printing. Start engaging.

4.5/5 (300+ reviews)
4.7/5 (3.7k reviews)

No more printing addendums on site. No more outdated programs. Push instant updates when schedules change. Generate sponsor revenue. Your association event app that just works.

Associations
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Trusted by thousands of event planners worldwide.

Trusted by 500+ associations

Built for the full event journey

From pre-event buzz to post-event takeaways, Guidebook helps you deliver memorable event experiences from start to finish.

Why **association event planners** choose Guidebook

An event app that attendees actually use, and enjoy. Create personalized schedules and share instant updates. Cut print costs. Generate more non-dues and sponsorship revenue. Your team saves time and hassle.

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Why **association event planners** choose Guidebook

Features planners rely on and attendees can't resist.

An event app that attendees actually use, and enjoy. Create personalized schedules and share instant updates. Cut print costs. Generate more non-dues and sponsorship revenue. Your team saves time and hassle.

Take your event from forgettable to fan-favorite with features like interactive maps, gamification, and push notifications that actually get read.

Reduce print costs and go paperless

Stop printing programs that get outdated instantly. Save thousands by going digital.

Push instant updates when things change

Push changes instantly when speakers cancel or rooms change. No confusion, no stress.

Connect members with networking tools

Help members connect and build relationships. Networking that drives membership engagement.

Generate sponsorship revenue easily

Offer sponsors premium placement. Offset event costs and add sponsor value.

Members build their own agenda

Let members bookmark sessions and set reminders. Higher engagement, better attendance.

Navigate trade shows with interactive maps

Help attendees find booths, session rooms, and amenities. Navigate expos with ease.

Manage annual conferences and chapter meetings

Run your annual conference, regional meetings, and chapter events from one platform.

Save time and reduce event planning hassle

Cut planning hassle. Easy updates, simple coordination, tools that just work.

Personalized Schedules

Attendees build their own agenda in seconds

Interactive Maps

Visual guides to help everyone find their way

Push Notifications

Real-time updates right when they’re needed most

Speaker & Session Details

Bios, topics, and times within easy reach

In-App Messaging & Networking

Connect, chat, and meet right from the app

Live Polls & Surveys

Boost participation with live, in-the-moment interaction

QR Code Check-In

Fast, contactless entry that keeps lines moving

Custom Branding

Your brand, your vibe. Everywhere.

View case studies

Hear from **association event planners** like you

See how associations are using Guidebook to improve event efficiency and cut costs

CIVSA

CIVSA

CIVSA Saves Thousands Of Dollars By Swapping Paper For A Mobile App

CIVSA hosts 600+ attendees at its annual conference. Before Guidebook, each attendee received a 60-page book with event information.
With Guidebook, CIVSA was able to:
- Build an app to replace all 36,000 pages of printed materials. This resulted in over $5000 savings in printing costs.
- Use the app as a one-stop resource for event info, local recommendations, and maps.
- Keep everyone in the loop with push notifications.
CIVSA Saves Thousands Of Dollars By Swapping Paper For A Mobile App

UPCEA

UPCEA

Increased Engagement, While Cutting Costs

The UPCEA Annual Conference wanted to increase attendee engagement while reducing printed materials. Partnering with Guidebook, they developed a flexible and user-friendly mobile app that provided real-time updates, personalized schedules, and interactive maps.

- 80%+ of attendees used the app in year 1, beating their expectations! This allowed them to plan further printing reductions in year 2.
- 100% of speakers uploaded additional resources directly into the app, improving the overall attendee experience and providing easy access to presentations and helpful links after the event.
Increased Engagement, While Cutting Costs

The YMCA

The YMCA

Conference organizers for a 1,000­ person national expo got people participating in unprecedented ways

Conference organizers for a 1,000­ person national expo got people participating in unprecedented ways. Their association app features:

- A shared photo album added fun and spontaneity to an event meant to inspire
- Twitter integration caused the event hashtag to trend nationally
- 98% of attendees found the app useful and easy to use
Conference organizers for a 1,000­ person national expo got people participating in unprecedented ways

DECA

DECA

The Distributive Education Clubs of America

During the pandemic, DECA was forced to transform its flagship event to a virtual format. With Guidebook, they built an app that turned the event into a comprehensive virtual hub. The app helped members stay informed and engaged throughout the event.

- 17,000+ student members engaged during the event using DECA’s app.
- Utilizing push notifications and schedule-building features, DECA provided a streamlined and organized event experience, ensuring participants had access to all competitions, sessions, and resources.
The Distributive Education Clubs of America

Security and Compliance

Proactive approach

We take a proactive and holistic approach to security while staying abreast of the latest threats, and we continually improve upon our security posture.

Data encryption

Guidebook encrypts all sensitive data in transit and at rest using industry-standard algorithms

Industry leading policies

Guidebook adheres to industry policies and standards to secure our network, servers, applications, and data.

Security validation

Guidebook performs third-party security vulnerability assessments and penetration tests to validate our products.

Responsible disclosure

Guidebook participates in responsible disclosure to encourage the responsible disclosure of any vulnerabilities to us.

Activity monitoring

Guidebook monitors network, server, and application activity to detect malicious activity.

Join 500+ **associations** today

Create a conference app that members will love

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"Guidebook is easy for us to use as staff and easy for students to navigate. It’s been a win-win, which you don’t always get when investing in new systems.”
Kings College Team
King’s College London
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Industry leading event app

Higher Education
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“Through the app, family weekend guests can explore the exciting event lineup, dive into Wildcat traditions, and discover campus dining options. Plus, they can learn about the various departments that support their students throughout the year and find easy ways to stay connected via social media even after the weekend wraps up.”
Annie Cline
Senior Director of Interactive Media
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Trusted by professional groups

Case Studies

Join 500+ **associations** today

Create a conference app that members will love

Young woman with glasses and a gray sweater resting her chin on her hand, attentively watching an event.

See how it works

Book Your Demo
"While we loved the beauty of printed programs, the cost, design hours, and environmental impact were wearing on us. Guidebook provided us with an application that could be edited with room changes in real-time, branded to our Association’s new brand and color stands, and available to all attendees in advance of actually arriving at the CIVSA Annual Conference."
Taylor Blair
2021-2022 CIVSA President
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Industry leading event app

Associations
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Upgrade event coordination

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“We’ve saved money and time from buying materials for printing. All we have to do now is update the app and share it. There are huge savings in having a mobile app and the amount we’ve invested in Guidebook has paid off far more over the years.”
Urban Affairs Coalition
Smiling businessman in suit and tie enjoying a lively networking event with blurred people and warm lighting in the background.

Trusted by professional groups

Case Studies