Run commencement without the chaos.
Guidebook helps Graduation planners to get every family in the right seat at the right time. One app for schedules, maps, and real-time updates, so a last-minute change takes 30 seconds to communicate, not 30 phone calls.
.avif)
Trusted by thousands of event planners worldwide.
Experts in EDU Since 2011
Real-time updates, instantly
Rooms change. Processions run late. Push a notification and thousands of families are aligned in seconds. No reprinted programs. No flood of emails to your office.
Everything attendees ask about, in one place
Schedules, venue maps, ADA and accessibility info, family FAQs. Updated by you in minutes, visible to everyone instantly.
Trusted by leading universities
From Ivy League commencements to state school graduation weekends, Guidebook scales to whatever size your ceremony runs.
Stop answering the same questions a thousand times
Features planners rely on and attendees can't resist.
Where's parking? Where's the entrance? What time does Engineering walk? Your office fields the same calls every year. Guidebook puts answers in front of families before they ask, so staff spend graduation day running the event, not the phones.
Take your event from forgettable to fan-favorite with features like interactive maps, gamification, and push notifications that actually get read.
Push notifications for ceremony day
Send venue or timing changes to thousands of attendees in seconds.
Interactive maps for every venue
Help families find parking, seating, and satellite ceremonies.
Personalized schedules for guests
Graduates and families see the right times, lines, and locations.
Your digital commencement program
Live updates on phones instead of reprinting paper programs.
University graduation app in one place
Schedules, maps, and alerts without long email threads.
Built for registrar and events teams
Student Affairs, commencement, and ops share one source of truth.
Scales for large commencement crowds
From one auditorium to campus-wide graduation weekends.
Commencement ceremony app messaging
Reach families fast when plans change on the big day.
Personalized Schedules
Attendees build their own agenda in seconds
Interactive Maps
Visual guides to help everyone find their way
Push Notifications
Real-time updates right when they’re needed most
Speaker & Session Details
Bios, topics, and times within easy reach
In-App Messaging & Networking
Connect, chat, and meet right from the app
Live Polls & Surveys
Boost participation with live, in-the-moment interaction
QR Code Check-In
Fast, contactless entry that keeps lines moving
Custom Branding
Your brand, your vibe. Everywhere.
The event app teams
already trust
Big crowds, last-minute changes, no room for mixed messages.
Schedules, maps, and alerts in one graduation app.
Andrew Bronson
Executive Director
.jpg)
Keely Ashman
Assistant Director
Anastasia Slaughter
Marketing Manager
Kristen Lott
Founder & CEO
Andrew Bronson
Executive Director
Keely Ashman
Assistant Director
Anastasia Slaughter
Marketing Manager
Kristen Lott
Founder & CEO
Andrew Bronson
Executive Director
Keely Ashman
Assistant Director
Anastasia Slaughter
Marketing Manager
Kristen Lott
Founder & CEO
Built for the full event journey
From pre-event buzz to post-event takeaways, Guidebook helps you deliver memorable event experiences from start to finish.
Built for multi-venue commencement weekends
Families show up at the wrong venue. Ushers radio for crowd counts you can't see. Guidebook keeps main ceremony, receptions, and overflow venues on the same schedule in real time, so everyone ends up where they're supposed to be.
See how **top universities** run smoother commencements
See how universities eliminated printed program reprints and gave families one place to check everything from regalia pickup to weather updates. Real stories from real graduation weekends.
Chapman University
Chapman University
Chapman Engages Prospective Students With In App Campus Tours
Inside the app, students can:
- Explore Chapman's beautiful Orange, California campus at their own pace.
- Dive into Chapman’s academic programs.
- Connect with current students to get a feel for campus life.
It’s a warm, modern introduction to Chapman that leaves a lasting impression on today's tech-savvy students.
Bournemouth University
Bournemouth University
The University of Bournemouth Simplifies Open Days With Mobile
Timetables of talks and exhibitions
Tours of campus facilities
Lists of local attractions
Charleston Southern University
Charleston Southern University
A Central Hub For Student Life
CSU Events schedules
Real time updates and live feed
Easy access to campus recreation, counseling services, career services, and more
NC State University
NC State University
NC State's New Student Orientation App
Pictures and bios of orientation staff
Easy-to-follow schedules for freshmen, transfers and parents
Social media integration to stoke school spirit
DECA
DECA
The Distributive Education Clubs of America
- 17,000+ student members engaged during the event using DECA’s app.
- Utilizing push notifications and schedule-building features, DECA provided a streamlined and organized event experience, ensuring participants had access to all competitions, sessions, and resources.
